Auburn City Board of Education

Policy Manual

 Table of Contents 

Preface and Definitions

I.          Governing Principles

1.01           Vision Statement

1.02           Mission Statement

1.03           Core Values

1.04           Priorities and Aims

II.       School Board Operations

2.01           Board Composition and Organization

2.01.1      Composition

2.01.2      Officers

2.01.3      Committees

2.02           Duties and Authority of Board Members

2.03           Board Member Compensation

2.04           Board Member Training

2.05           Board Meetings

2.05.1      General Provisions

2.05.2      Time and Place

2.05.3      Rules of Order

2.05.4      Public Participation

2.05.5      Voting Method

2.06           Superintendent’s Responsibilities, Qualifications, and Appointment

2.06.1     Role, Responsibilities, Qualifications, and Term

2.06.2     Scope of Executive and Administrative Authority

2.07           Recordkeeping and Retention of Board Records

2.08           Association Membership

2.09           Board Attorney

III.       Fiscal Management

3.01           Chief School Financial Officer

3.02           Budget

3.02.1     Development

3.02.2      Amendments

3.02.3     Reserve Funds

3.03           Accounting

3.03.1     Accepted Standards

3.03.2     GASB Financial Reporting

3.04           Finance Manual Authorized

3.05           Audits

3.06           Inventories

3.07           Purchasing

3.08           Deposit and Expenditure of Funds

3.08.1      Deposits

3.08.2      Investments

3.08.3      Expenditures

3.08.4      Consultants

3.08.5      Competitive Bid Law

3.08.6      Authorized Signatures

3.09           OMB Part 200

3.09.1      Cash Management for Federal Funds

3.09.2      Determination of Allowable Costs

3.09.3      Travel Policy

3.09.4      Conflict of Interest

3.09.5      Procurement Policy

3.10           Employee Compensation

3.10.1      Salaries and Pay Rates

3.10.2      Salary Administration

3.10.3      Salary Deductions

3.10.4      Minimum Wage and Overtime

3.10.5      Compensatory Time

3.11       Expense Reimbursement

3.12        Fees, Payments, and Rentals

3.12.1   Facility Use Fees

3.12.2   Copying and Other Charges

3.13       School Accounts

3.14        Authority to Execute Contracts

3.14.1   General Authority

3.14.2   Limitation on Authority to Bind the Board

3.15       Affiliated Organizations

3.15.1   School Sponsored Organizations

3.15.2   Other Affiliated Organizations

3.16        Fundraising and Crowdfunding

3.17        Child Nutrition 

3.17.1   General

3.17.2   Unpaid Maeal Charges

3.18        Classroom Instructional Support

IV.       General Administration

4.01           Security / Access to Schools

4.01.1      Security Measures Authorized

4.01.2      Access Restrictions Authorized

4.01.3      Adult Sex Offenders

4.01.4      Administrative Discretion Retained

4.02           Safe Schools Policy (Drugs, Alcohol, Tobacco, and Weapons)

4.02.1      Prohibition on the Possession of Firearms

4.02.2      Prohibition on the Possession of Weapons

4.02.3      Illegal Drugs and Alcohol

4.02.4      Tobacco

4.02.5      Searches

4.02.6      Drug and Alcohol-Free Environment

4.02.7      Adoption of Statutory Penalties and Consequences

4.02.8    Alabama Unsafe School Option

4.03           Accreditation

4.04           Use of Board Property

4.04.1      Equipment, Supplies, Materials, Vehicles

4.04.2      Use of Board Facilities

4.04.3      Advertising

4.05           Naming Board Facilities

4.06           Title IX

4.06.1      Probation

4.06.2      Title IX Coordinator

4.07           Complaints and Grievances

4.07.1      General Complaints (Grievances)

4.07.2      Limitations Regarding Availability and Application of General Complaint/Grievance Policy

4.07.3      Student Complaints and Grievances

4.07.4      Student Disciplinary Matters

4.07.5      Americans with Disabilities Act Complaint Procedure

4.08           Risk Management

4.09           Emergency Closing of Schools

4.09.1      Authority of Superintendent to Close Schools

4.09.2      Make-Up Dates

4.10           Internet Safety and Use of Technology

4.10.1      Access to Technology Resources

4.10.2      Restriction or Loss of Technology Privileges

4.10.3      Ownership of Technology Resources and Data

4.10.4      Adoption of Rules and Regulations

4.10.5      Limitation on Liability

4.11        Data Governance and Use

4.12        Political Activity

4.13        Automatic External Defibrillator (AED)

V.           Personnel

5.01           Employee Qualifications and Duties

5.01.1      General Requirements

5.01.2      Special Requirements

5.02           Hiring

5.02.1      Application Procedures

5.02.2      Qualifications

5.02.3      Hiring Authority

5.02.4      At-Will Employment

5.02.5      Nepotism

5.03           Probationary Employment

5.04           Non-Teaching Supplemental Duties

5.05           Professional Development

5.06           Employee Conflicts of Interest

5.06.1      Gifts

5.06.2      Outside Employment

5.07           Tutoring

5.08           Employee Evaluations

5.08.1      Certified Personnel

5.08.2      Non-Certified Personnel

5.08.3      Use of Evaluations in Connection with Employment Decisions

5.08.4      Special Evaluation Situations

5.08.5      Exempt Personnel

5.09           Personnel Records

5.09.1      Content of Personnel Files

5.09.2      Alternate Data Storage

5.09.3      Confidentiality

5.09.4      Access to Personnel Files

5.10        Employee Leave

5.10.1   Work Attendance an Essential Job Function

5.10.2   Absences

5.10.3   Paid Sick Leave

5.10.4   On-The-Job Injury Leave

5.10.5   Personal Leave

5.10.6   Leave of Absence

5.10.7   Vacation

5.10.8   Professional Leave

5.10.9   Military Leave

5.10.10Court Leave

5.11        Family and Medical Leave Act (FMLA)

5.11.1   Eligible Employees

5.11.2   Medical Leave Provided By the Act

5.11.3   Serious Health Conditions

5.11.4   Military Family Leave Provided by the Act

5.11.5   Spouse Employed by the Board

5.11.6   Intermittent Leave

5.11.7   Use of Vacation and Sick Leave

5.11.8   Notice

5.11.9   Certification for Medical or Military Caregiver Leave

5.11.10  Certification for Qualifying Exigency Leave

5.11.11  Return to Work

5.11.12   Maintenance and Benefits

5.11.13   Instructional Employees

5.12        Sick Leave Bank

5.13        Administrative Leave

5.14        Equal Employment Opportunity

5.14.1   Unlawful Discrimination Prohibited

5.14.2   Implementing Regulations Authorized

5.15        Sexual Harassment

5.15.1   Definition of Sexual Harassment

5.15.2   Examples of Prohibited Conduct

5.15.3   Sexual Harassment Complaint Procedures

5.15.4   Initial Confrontation of Accused Harasser Not Required

5.15.5 Notice of Policy to be Promulgated

5.15.6   Confidentiality

5.15.7   Retaliation Prohibited

5.15.8   Penalties for Violation

5.15        Reduction-In-Force

5.15.1   Definition and Scope

5.15.2   Criteria for Implementing Layoffs

5.15.3   Recall

5.15.4   Notice

5.16        Unauthorized Payments

5.16.1   Notification to the Employee

5.16.2   Retention and Recovery Authorized

5.16.3   Repayment Required as a Condition of Reemployment

5.16.4   Procedures Not Exclusive

5.17        Drug and Alcohol Testing of Safety Sensitive Employees

5.17.1   Scope

5.17.2   Prohibited Alcohol and Controlled Substance-Related Conduct

5.17.3   Testing Program Authorized

5.17.4   Administration of Program

5.17.5 Compliance with Drug and Alcohol Clearinghouse Requirements

5.17.6 Reports to Clearinghouse

5.17.7 Disciplinary Action

5.18        Searches (Personnel)5.19        Prohibition on Aiding and Abetting Sexual Abuse

VI.        Students

6.01           Admissions and Attendance

6.01.1      Compulsory Attendance and Entrance Age

6.01.2      Admission to Schools

6.01.3      Attendance Zone and Class Assignment

6.01.4      Absences and Excuses

6.01.5      Truancy

6.02           Transfers and Withdrawals

6.02.1      Transfers

6.02.2      Withdrawals

6.03           Student Fees, Fines, and Charges

6.04           Extracurricular Activities

6.04.1      General

6.04.2      Athletics

6.04.3      Academic Ineligibility

6.04.4      Competitive Extracurricular Activities Substance Abuse Program

6.05           Off-Campus Events

6.06           Student Publications

6.07           Equal Educational Opportunities

6.08           Voluntary Religious Expression

6.09           Students With Disabilities

6.09.1      Prohibition

6.09.2      Independent Educational Evaluations (IEE)

6.10        Student Sexual Harassment

6.10.1   Sexual Harassment Prohibited

6.10.2   Definition

6.10.3   Sexual Harassment Complaint Procedures Authorized

6.10.4   Initial Confrontation of Accused Harasser Not Required 

6.10.5   Notice of Policy to be Promulgated

6.11        Protection of Pupil Rights Amendment

6.11.1   Consent

6.11.2   Notice and Option to Opt Out

6.11.3   Inspection

6.11.4   Special Provisions for Certain Students

6.11.5   Additional Policies and Procedures Authorized

6.12        Student Records

6.13        Student Health Services

6.14        Student Conduct

6.15        Searches (Students)

6.16        Corporal Punishment

6.17        Seclusion and Restraint

6.18        Student Suspension (including Students with Disabilities)

6.19        Student Expulsion (including Students with Disabilities)

6.20        Electronic Communication Devices

6.21        Drivers’ License

6.21.1   Drivers’ License

6.21.2   Administrative Procedures Authorized

6.22        Voluntary Drug Testing For All Students in Grades 7-12

6.23        Jamari Terrell Williams Student Bullying Prevention Act

6.23.1     Bullying, Intimidation, Violence, and Threats of Violence Prohibited

6.23.2     Definitions

6.23.3     Description of Behavior Expected of Students

6.23.4     Consequences for Violations

6.23.5     Reporting, Investigation, and Complaint Resolution Procedures

6.23.6     Promulgation of Policy and Related Procedures, Rules, and Forms

6.23.7   Construction of Policy

     6.24        Suicide Awareness and Prevention   

                6.24.1     Program Authorized

6.24.2     Promulgation of Policy and Related Procedures, Rules, and Forms

      6.25        Supervision of Low-Risk Juvenile Sex Offenders   

                6.25.1     Definitions

6.25.2     Notification

6.25.3     Plan Development and Maintenance

6.25.4     Supervision

6.25.5     Student with Disabilities

6.25.6    Violations of the Plan

6.25.7     challenges to the Plan

6.25.8     Confidentiality

6.25.9     Retaliation

6.25.10  Procedures

6.26        

6.27        Op-In for Mental Health Services by Parent or Legal Guardian

6.27.1     Written Notification

6.27.2     Opt-In To Participate in Mental Health Services

6.27.3     Information for Parent/Legal Guardians

6.27.4     Recordkeeping

VII.    Instructional Program

7.01           Curriculum

7.02           Textbooks

7.03           Academic Standards

7.03.1      Special Education Grading Standards

7.03.2      Student Progress Reporting

7.03.3      Promotion

7.03.4      Credit Recovery

7.04           Testing

7.05           Summer School Operations

7.06           Dual Enrollment

7.06.1      Eligible Students

7.06.2      Course Offerings

7.06.3      Credits

7.06.4      Parent Participation

7.07          Correspondence or Online Courses

7.08          Career and Technical Education Programs

7.08.1      Work-Based Learning Experience

7.08.2      Live Work

7.08.3   Safety

7.09          Foreign Exchange Programs

7.10        Graduation, Requirements and Options

7.11        School Wellness

7.11.1   Nutrition Education

7.11.2   Nutrition Standards

7.11.3   Physical Education and Physical Activity Opportunities

7.11.4   Other School-Based Activities Designed to Promote Student Wellness

7.11.5   Administrative Implementation

7.12        Selection of Instructional Materials and Materials for the School Libraries

7.13        Parent and Family Engagement

                      7.13.1  Joint Development of Required Plans

                      7.13.2  Coordination of Activities Within the School System

                      7.13.3  Coordination with Other Law and Programs

                      7.13.4  Annual Evaluations

                      7.13.5  Involvement of Parent/Family Members

Revised 2023