6.1 Admissions and Attendance
6.1.1 Compulsory Attendance and Entrance Age – All persons between the age of six and seventeen years of age are required by state law to attend school for the minimum number of scholastic days prescribed by the State Board of Education unless the person holds a certificate of exemption issued by the Superintendent or is otherwise exempt under state law. Rev. 8/14/12
a. Kindergarten Age Requirement – A student must be five years old on or before September 1, the date set by State guidelines, to be admitted for kindergarten for the current school year.
b. First Grade Age Requirement – A student must be six years old on or before December 31, the date set by the State guidelines, to be admitted to the first grade for the current school year. A student who has successfully completed a qualified out-of-state kindergarten, according to that state’s entrance code, during the past year and is not six years old by the date set by the State guidelines can attend Grade 1 in the Auburn City Schools. Appropriate documentation must be presented. A student who started Grade 1 in another state, according to that state’s entrance code, and is not six years old by the date set by the State guidelines, is considered a transfer and admitted to school to continue in Grade 1. A student transferring to Auburn City Schools from private schools within Alabama may enter first grade only if the state age requirement for entry has been met.
[Reference: Ala. Code §16-28-3 (1975)]
6.1.2 Admission to Schools - Rev. February 2020
a. Resident Students – Auburn City School students must live within the Auburn City limits and must reside with parents or legal guardians, or with an adult resident of the City of Auburn serving as the student’s adjudicated custodian/guardian. Power of attorney, under §26-2A-7 of the Code of Alabama, may only be used for a period of one year and accepted only under extreme extenuating circumstances as determined by the Superintendent or his/her designee.. Residency on the basis of an appointment or delegation of authority for educational purposes will not be recognized if the guardianship is used for the purpose of evading otherwise applicable residency requirements, and will not be recognized for successive school years except on a showing of unusual hardship or other special circumstances warranting an extension.
The student must reside every day with the parent/guardian/custodian or with the attorney-in-fact whose power of attorney can be used for only one school year. If the school principal receives one of the following complaints, the attendance supervisor, accompanied by a uniform police officer, will make a home visit:
1. Student does not reside with the parent, guardian or attorney-in-fact;
2. Guardianship documents or power of attorney documents have not been properly executed;
3. Guardian or the attorney-in-fact does not live within the Auburn City limits.
If the attendance supervisor cannot confirm residency and/or guardianship/custody, the principal will notify the guardian/custodian or the attorney-in-fact that the student’s enrollment will be terminated. The guardian/custodian or the attorney-in-fact may appeal this decision by notifying, in writing, the Superintendent. A hearing panel will be convened and consist of the Superintendent or designee, attendance supervisor and school administrator. The guardian/custodian or the attorney-in-fact will be informed of the decision of the panel.
It is the expectation that our students will reside full time in the city limits of Auburn with the enrolling adult. As it relates to designations of adjudicated joint custody, the superintendent or his/her designee shall develop requirements for enrollment pertaining to custodial designations and visitation schedules.
If the parent/guardian or the attorney-in-fact has been found to live outside of the city limits, but has recently established residence within the city limits, complete documentation must be confirmed before the student may enter the Auburn City Schools. A home visit may be required prior to enrollment to confirm residency.
All homeless, migrant, and immigrant students, children in foster care, and English language learners will have equal access to the same free appropriate public education, including public preschool education, provided to other children and youth and will be provided the opportunity to meet the same challenging state content and state student performance standards to which all students are held without being stigmatized or isolated.
The enrollment of homeless, migrant, and immigrant students, children in foster care and limited English proficient children and youth shall not be denied or delayed due to any barriers that are specifically prohibited by applicable law.
b. Homeless Students –
1. Enrollment - Homeless students will be permitted to enroll without regard to residency status and may be entitled to other accommodations under federal law.
2. Dispute Resolution - Homeless students will continue in the school of origin for the duration of homelessness. Students may enroll in any public school that non-homeless students, who live in the attendance area in which the students reside, are actually eligible to attend.
3. If the school enrollment decision is contrary to the wishes of the student’s parent/guardian, the school will provide the parent, guardian, or unaccompanied youth with a written explanation of the decision, a statement of the right to appeal, and procedure for appealing the placement decision. The principal of this school will notify the Board’s Homeless Liaison of the dispute and take steps to resolve the dispute.
4. When a dispute arises regarding school placement, the system will immediately enroll the homeless student in the school in which enrollment is sought by the parent, guardian, or unaccompanied youth, pending resolution of the dispute. The Board’s Homeless Liaison will expeditiously take steps to resolve the dispute. If the dispute cannot be settled by the homeless liaison, the liaison will assist the complainant in seeking technical assistance form an appropriate service agency.
[Reference: 42 U.S.C. §1432(a)(3)(E)]
c. Students Expelled or Suspended from Other School Systems – Any student who is under suspension or expulsion from another school system or a private, parochial, or other school will not be permitted to enroll until the student has satisfied the conditions for readmission set by the expelling or suspending board or authority in addition to generally applicable admission requirements established by the Board.
d. Required Documentation – Students entering the school system for the first time, regardless of grade level, are not required to submit a birth certificate, but may be requested to submit a birth certificate or another form of acceptable documentation to verify the student’s age. A social security number may also be requested, but such request is voluntary and is not a requirement of enrollment.
In addition, students may also be required to submit other registration materials as school officials may reasonably require, including but not limited to a certificate of immunization or an exemption as prescribed by the Department of Health and signed by a private physician or appropriate health department official. The Superintendent may accept alternate forms of evidence or modify otherwise applicable requirements as necessary and appropriate to accommodate migrant, immigrant, limited English proficient or homeless students
f. Students in Foster Care – A student in foster care will enroll or remain in the student’s school of origin, unless it is determined that remaining in the school of origin is not in such student’s best interest.
f. Placement of Students – The Board will determine the placement of newly enrolled students in accordance with state law.
6.1.3 Attendance Zone and Class Assignment - Rev. March 2013
a. Attendance Zone Assignment – Students will be assigned to the school serving the attendance zone in which his parent(s) or legal guardian reside(s). A student whose parent or legal guardian moves from one attendance zone to another during the school year will be transferred to the school attendance zone in which the new residence is located. The student may be permitted to remain in the school attendance zone that serves the former residence until the end of the semester with the approval of the Superintendent. A parent or legal guardian who has documented plans to move to a new attendance area during the first or second grading period of the school year may have his child enrolled in the school serving the new residence upon approval by the Superintendent.
1. Children of teachers, staff members or employees of the Auburn City Schools System who are residents of the City of Auburn: All employees of Auburn City Schools, who reside within the City limits of Auburn, may enroll his/her child/children in the school zone in which they work. Such total enrollment shall be on a year-to-year basis and shall be terminated if the employee transfers, resigns or has a contract that is non-renewed and/or terminated. If said event occurs the child/children shall be enrolled in the school or school zone to which they are zoned by virtue of residence. Those employees wishing to enroll their child/children shall contact their building principal. In the event of dispute on this matter, the Superintendent shall have final authority for the assignment of children to a school and school zone.
b. Class Assignment – Principals will assign students to classes in keeping with school accreditation standards and any procedures or criteria that may be established at the system or school level.
6.1.4 Absences and Excuses – Students are not permitted to be absent from school without a valid excuse. Absences will be designated as excused or unexcused. Excused absences will be permitted for the following reasons:
Death in immediate family
Religious holidays with prior superintendent approval
Absences approved by the principal
Documentation supporting an excused absence must be submitted within three (3) school days of the absence or the absence will be deemed to be unexcused. Excessive unexcused absences may result in a loss of academic credit or referral of the matter to juvenile or other appropriate legal authorities for investigation in accordance with the Pupil Progression Plan and Statement of Responsibilities for School Personnel, Parents and Students.
6.1.5 Truancy – Parents or guardians are required to ensure that students under their care, custody or control attend school regularly. Habitual or excessive absence from school may require Board officials to refer the matter to juvenile authorities or to initiate truancy proceedings.
[Reference: Ala. Code §16-28-1, et seq. (1975); Ala. Admin. Code 290-3-1-.02]
6.2 Transfers and Withdrawals
6.2.1 Transfers – In extreme circumstances the Board may permit transfers between schools within the school system for good cause. Transfer requests must be submitted in writing and must include detailed reasons for the request. The Superintendent may approve or deny a transfer request in light of the stated reasons for the request, the capacity and resources of the schools, the student’s record (including behavior, grades, attendance, and other factors), and the best interests of the student and of the school system. The existence or availability of a transfer process does not create or give rise to any right to attend a particular school, and school assignment remains wholly with the discretion of the Superintendent.
6.2.2 Withdrawals – No student of compulsory attendance age will be permitted to withdraw from school except in accordance with state law and any withdrawal procedures that may be developed by the Superintendent.
[Reference: Ala. Admin. Code 290-3-1-.02]
6.3 Student Fees, Fines, and Charges
Reasonable fees, fines, and charges not prohibited by law may be established by the Superintendent. All such fees, fines, and charges will be collected and accounted for in accordance with the procedures, rules, and regulations to be developed by the Chief School Financial Officer or as provided in the Board finance or local school finance manual(s).
6.4 Extracurricular Activities
6.4.1 General – Students may be offered an opportunity to participate in extracurricular activities and organizations. An extra-curricular activity is defined as an organized school function that requires after school practice and performance. Examples are: athletics, band, drama and chorus. The school principal will identify school functions that meet these criteria and ensure that sponsors, students, and parents are so informed. Extracurricular activities must meet the following criteria:
a. The organization or activity must be approved by the school principal and must have an assigned faculty supervisor/sponsor;
b. The organization or activity must promote or serve the intellectual, cultural, personal, or physical development of the student in a manner that is consistent with the purposes of public education, the Board’s legal mandate, mission statement, policies, and regulations, and with applicable requirements of state and federal law;
c. Extra-curricular activities subject to this policy may establish additional requirements;
d. The sponsor of an extra-curricular activity will be responsible for providing the principal or designee with a list of participants and the governing rules and by-laws;
e. The organization or activity must operate under and subject to general supervision of school officials; and
f. The nature of the organization and its activities are not inconsistent with and do not interfere with instructional activities of requirements.
Student participation or membership in such organization activities may be governed by the specific policies of the organization and is subject to review and approval by the principal.
6.4.2 Athletics – Participation in Board sanctioned athletic programs will be on such terms and conditions as may be approved by the Board and any athletic association of which the Board is a member. Schools may establish terms and conditions for participation in such programs as long as school eligibility criteria are not inconsistent with system-wide eligibility or participation criteria, rules, regulations, or standards established by any athletic association or organization of which the Board is a member, or any rule, principle, or provision of applicable law.
6.4.3 Academic Ineligibility – The Board recognizes the importance of and encourages the participation in extra-curricular activities but also acknowledges as the primary goal of the school system to promote a high level of academic competence. Therefore, the following standards will govern the eligibility of secondary school students (grades 7 – 12):
a. Students must maintain an overall “C” average (70% or above) for all courses taken.
b. The standards will commence upon a student’s entry into the 7th grade and will run until completion of the 12th grade.
c. Completion of summer school or correspondence courses will be used in calculating the “C” average.
d. A special education student’s eligibility will be determined by the grades received and individual education plan (IEP).
6.4.4 Competitive Extracurricular Activities Substance Abuse Program rev. 5.12.15
a. Objective: It is the objective of the Auburn City Board of Education to:
1. Create and maintain a safe, drug-free environment for all students participating in competitive extracurricular activities and to educate students as to the serious physical, mental and emotional harm caused by illegal drug use.
2. Encourage any student with a dependence on, or addiction to, alcohol or other drugs to seek help in overcoming the problem.
3. Reduce the likelihood of incidents of accidental personal injury to students and/or damage to property
4. Minimize the likelihood that school property will be used for illicit drug activities
5. Undermine the efforts of negative peer pressure by providing a legitimate reason for students to refuse the use of prohibited substances.
b. Drug Use/Distribution/Impairment/Possession - All students participating in any competitive extracurricular activities sanctioned or sponsored by or for Auburn City Schools in grades seven (7) through twelve (12) are prohibited from using, possessing, distributing, manufacturing, or having prohibited substances, abusing prescription drugs or any other mind-altering or intoxicating substances, or having any prohibited substance in their system while at practice, participating in competitive events or otherwise while under the care of the school system.
c. Alcohol Use/Possession/Impairment - All students participating in competitive extracurricular activities sanctioned or sponsored by or for Auburn City Schools in grades seven (7) through twelve (12) are prohibited from possessing, drinking, or being impaired or intoxicated by alcohol while at practice or participating in a competitive event or while under the care of the school system.
d. After School Hours Conduct - All students participating in competitive extracurricular activities should realize that these regulations will necessarily monitor for substance abuse which may have occurred both during and away from school activities.
e. Authorization and Support
1. The Auburn City School Board authorizes the Superintendent, or his/her designee, to develop procedures and protocol for a program with the objective that all students participating in competitive extracurricular activities for students in grades seven (7) through twelve (12) report to all practice and competitive events, and at all times while under the care of the school system, completely free from the effects of alcohol and /or the presence of other prohibited substances.
2. The Board of Education recommends that the Superintendent, or his/her designee, work with students, parents, and the community to develop support for this program.
[Reference: Ala. Admin. Code 290-3-1-.02(19)]
6.5 Off-Campus Events
Student participation in and travel to off-campus events, concerts, functions, and activities, and the use of school buses or other transportation for such purposes may be authorized under and subject to the following terms and conditions:
a. The destination is an activity, event, or function that services a bona fide educational or related extracurricular purpose, or is an athletic event or function sponsored or sanctioned by the school or the school system and the state athletic association;
b. Adequate information regarding the trip (e.g., destination, duration, purpose, educational purpose, mode of transportation, nature and extent of student participation) has been provided to the principal, program director, and Superintendent;
c. Adequate arrangements are made for supervision and other risk management considerations (e.g., parental permission, medical treatment authorization, special insurance requirements);
d. Properly certified and qualified drivers have been selected and arrangements for the costs of the trip (e.g., salary, fuels, maintenance, lodging) have been made;
The Superintendent is authorized to develop additional specific requirements for participation in and travel to and from official events and activities that are consistent with the terms of this policy.
6.6 Student Publications
The Superintendent or his/her designee is authorized to develop rules and regulations regarding student publications. Student publications are subject to and will be expected to meet standards associated with responsible journalism. The principal and student publication sponsor are responsible for the content of such publications.
6.7 Student Employment (Work Release)
Off school campus student employment during regular school hours may be authorized under and subject to the following terms and conditions:
a. The employment does not violate state or federal law/ regulations;
b. The employment does not conflict with the student’s academic coursework;
c. The employment is necessary for the student to continue in school;
d. Written approval is obtained from the student’s parent or legal guardian and the Superintendent or his designee;
e. Other rules, regulations, and requirements, including those pertaining to early dismissal or checkout, are observed; and
f. Other rules and regulations that may be developed by the Superintendent and approved by the Board.
6.8 Equal Educational Opportunities
No student will be unlawfully excluded from participation in, be denied the benefits of, or subjected to discrimination in any program or activity offered or sponsored by the Board on the basis of race, ethnicity, color, disability, creed, national origin, sex, immigrant or migrant status, non-English speaking ability, or homeless status.
6.9 Students With Disabilities Rev. 2/14/12
6.9.1 Prohibition - Adhering to the definitions, guidelines and requirements set forth in Section 504 of the Rehabilitation Act of 1973 (“Section 504”) and the Americans with Disabilities Act (“ADA”), the Board prohibits discrimination against students with disabilities referred to in these statutes in any program or activity offered or sponsored by the Board.
6.9.2 Independent Educational Evaluations – The Superintendent and his/her designee is authorized and directed to develop procedures for responding to parental requests for an Independent Educational Evaluation (IEE) in accordance with the provisions of the Individuals with Disabilities Act (IDEA) and the Alabama Administrative Code (AAC). Copies of the procedure for requesting an IEE will be available to parents upon their written request to the office of the ACS Special Education Coordinator.
6.10 Title IX
6.10.1 Prohibition – In accordance with Title IX (20 U.S.C. §1681, et seq.), and its regulations (34 C.F.R. Part 106), the Board strictly prohibits discrimination on the basis of sex or gender in its programs or activities, including sexual harassment, as defined by law and Board policy. Inquiries regarding the application of Title IX regulations may be referred to the Board’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. Sexual harassment complaints should be filed and reviewed under the Board’s student sexual harassment policy. All other complaints under Title IX will be filed and reviewed according to the Board’s general complaint and grievance procedures.
6.10.2 Title IX Coordinator – The Superintendent is authorized and directed to designate a Title IX Coordinator, whose duties will include but not be limited to receiving and responding to Title IX inquiries and complaints, and compliance with the regulations.
6.11 Student Sexual Harassment Rev. 11/10/20
6.11.1 Sexual Harassment Prohibited – Sexual harassment in any form that is directed toward students is prohibited. Persons who violate the policy will be subject to the full range of disciplinary consequences up to and including termination (for employees) and expulsion (for students) as dictated by the nature and severity of the violation and other relevant considerations. If appropriate, the circumstances constituting the violation may be reported to law enforcement agencies or child welfare agencies for further investigation and action..
6.11.2 Definition – Title IX regulations define sexual harassment to include one or more of the following:
a. An employee conditioning the provision of an aid, benefit, or service of the school/school district on an individual’s participation in unwelcome sexual conduct (i.e.,quid pro quo sexual harassment);
b. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the school/school district’s education program or activity; or
c. Sexual assault, dating violence, domestic violence, or stalking, as each of those terms is defined by federal statutes enumerated in the Title IX regulations, 34 C.F. R. §106.30(a).
The following are examples of conduct that may constitute sexual harassment, depending on the circumstances:
a. Verbal harassment or abuse of a sexual nature, including graphic comments, the display of sexually suggestive objects or pictures, and sexual propositions;
b. Repeated unwelcome solicitations of sexual activity or sexual contact;
c. Unwelcome, inappropriate sexual touching;
d. Demands for sexual favors accompanied by implied or overt promises of preferential treatment or threats with regard to the student’s educational status.
6.11.3 Sexual Harassment Complaint Procedures Authorized – The Superintendent is authorized and directed to establish, implement and revise more detailed sexual harassment complaint procedures in compliance with Title IX that are designed to provide students who believe that they are victims of unlawful sexual harassment with a thorough, discreet, and prompt internal procedure for investigating and resolving sexual harassment complaints. The process and procedures will be drafted so as to provide supportive measures, facilitate the gathering of relevant facts and evidence, permit timely assessment of the merits of the complaint, provide an opportunity for informal resolution of complaint where appropriate, eliminate any harassment that is established by the investigation, and prevent any retaliation based upon the filing of the complaint. The procedures will reflect due regard for the legal rights and interests of all persons involved in the complaint, and will be drafted, explained, and implemented so as to comply with federal regulations, and to be understandable and accessible to all student population groups and ages.
6.11.4 Initial Confrontation of Accused Harasser Not Required– A student who invokes the harassment complaint procedure will not be required to present the complaint to the accused or suspected harasser for resolution. Students will be permitted to report allegations of suspected harassment to any appropriate Board administrator, teacher, counselor, or employee, and such persons have a duty to promptly refer such allegations to the Title IX Coordinator, or to take such action as may be required by the procedures established under “Sexual Harassment Complaint Procedures Authorized” (6.11.3) above. In no case will any employee who is the subject of a complaint be permitted to conduct, review, or otherwise exercise decision making responsibility in connection with the processing of the complaint.
6.11.5 Notice of Policy to be Promulgated – The Superintendent or his/her designee will promulgate and disseminate this policy and the complaint procedures to applicants for admissions and employment, the schools, parents, and legal guardians, unions and professional organizations, and will take such other steps and measures as may be reasonably available and expedient for informing the school community of the conduct prohibited by this policy and the recourse available to students who believe that they have been subjected to sexual harassment.
6.12 Protection of Pupil Rights Amendment
6.12.1 Consent – The Board will obtain parental consent before students are required to participate in a survey that concerns one or more of the following protected areas ("protected information survey") if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED):
a. Political affiliations or beliefs of the student or student's parent(s);
b. Mental or psychological problems of the student or student's family;
c. Sexual behavior or attitudes;
d. Illegal, anti-social, self-incriminating, or demeaning behavior;
e. Critical appraisals of others with whom respondents have close family relationships;
f. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
g. Religious practices, affiliations, or beliefs of the student or parent(s); or
h. Income, other than as required by law to determine program eligibility.
6.12.2 Notice and Option to Opt Out – Parents will be provided notice and an opportunity to opt a student out of any of the following:
a. Any survey that is designated to obtain protected information from a student, regardless of the source of funding;
b. Any non-emergency, invasive physical exam or screening that is required as a condition of attendance, that is administered by the school or its agent, and that is not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law; and
c. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or for the purpose of selling or otherwise distributing the information to others.
6.12.3 Inspection – Parents will be allowed to inspect, upon request and before administration or use, the following:
a. Protected information surveys of students;
b. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
c. Instructional material used as part of the educational curriculum.
6.12.4 Special Provisions for Certain Students – Students who are at least 18 years old and emancipated minors under state law will be allowed to take the above actions in lieu of their parents or guardians.
6.12.5 Additional Policies and Procedures Authorized – In consultation with parents, the Superintendent or his/her designee is authorized to develop additional policies, and arrangements to protect student privacy in the administration of protected information surveys and in the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The Board will directly notify parents of these policies and procedures at the beginning of each school year and after any substantive changes are approved.
[Reference: 20 U.S.C. §1232h; 34 CFR Part 98]
6.13 Student Records
Educational records as defined by law or Board policy will be available for examination and review by authorized persons in the manner prescribed and to the extent required by law. Except where the context requires otherwise, the term “educational records” has the meaning given in 20 U.S.C. 1232g(a)(4). Copies of such records may likewise be provided to the extent required and under circumstances specified by applicable law or regulation. The Superintendent is authorized to establish administrative standards and procedures respecting access to such records, including a schedule of reasonable charges for the reproduction thereof. Parents and students will be provided required annual notification regarding educational records through the Pupil Progression Plan and Statement of Responsibilities for School Personnel, Parents and Students or by other appropriate means.
[Reference: 20 U.S.C. §1232g(a)(4); 34 C.FR. §99.3]
6.14 Student Health Services
The Board may offer limited student health services that are designed to address minor medical issues that may arise during the school day or to assist with special or chronic health problems. In cases of acute or contagious illnesses, parents or guardians may be notified and required to pick up the student. If a parent or guardian is not available, the principal or school nurse may contact the Department of Public Health. School officials are authorized to take reasonable and appropriate steps to provide or arrange for the provision of emergency medical services to students who require immediate medical attention. In case of illness or accidental injury not requiring immediate medical attention, standard first aid procedures may be followed. The Superintendent is authorized to develop and promulgate procedures, rules, and regulations concerning the taking, administration, and handling of medication at school consistent with state law and appropriate health standards.
6.15 Student Conduct
The Superintendent will prepare and present to the Board for adoption and periodic revision a Code of Student Conduct (“CSC”), with input from teachers, school personnel, students, parents and guardians, and other members of the education community and, as appropriate, the community at large. The CSC will comprehensively describe the rules and standards of conduct and discipline that will be maintained and enforced within Auburn City Schools. The CSC will set forth the specific grounds for disciplinary action, the penalties, sanctions, or consequences that may be imposed for a violation of the CSC, the methods and procedures by which violations of the CSC will be determined, and any appeal or review procedures that are available to students. The CSC will incorporate applicable statutory and regulatory requirements, and the hearing and appeal procedures specified in the CSC will conform to applicable statutory and constitutional standards and requirements. The CSC may be incorporated in a student handbook and will be made available to all teachers, school personnel, students, parents and guardians at the beginning of each school year. The CSC will be deemed an extension of Board policy and will have the force and effect thereof.
[Reference: Ala. Code §§16-28-12, 16-28A-1 to 3 (1975); Ala. Admin. Code 290-3-1-.02, 290-8-9-.09]
6.16 Searches (Students)
a. Board Property – All school system property, facilities, and grounds may be entered, inspected, and searched for any lawful purpose by Board officials or their designees at any time, without prior notice and to the fullest extent permitted by law. The right to enter, inspect, and search includes and extends to (but is not limited to) Board owned or controlled offices, desks, file cabinets, lockers, computers, files, documents, data, and devices however and wherever kept, stored, or maintained.
b. Personal Property – Personal property, including but not limited to vehicles, purses, wallets, gym bags, book bags, cell phones, computers, and “personal digital assistant” (PDA) devices may be searched by authorized school officials, including school principals or their designees, when reasonable suspicion exists that the property contains prohibited materials, illegal substances, weapons, or other items that are reasonably deemed to present a risk or threat to the safety or welfare of the school community.
c. Personal Searches – Students may be searched whenever reasonable suspicion exists that the student possesses prohibited materials, illegal substances, weapons, or other items that are reasonably deemed to present a risk or threat to the safety and welfare of the school community. Student searches must be conducted by a school administrator in the presence of another certified school employee and may include a frisk or “pat down” of the student, a search of personal items and clothing. Personal searches will be conducted with due regard for the age and gender of the student. Searches that require physical contact between the school official and the student, removal of clothing, or examination of the student in a way that would implicate privacy concerns must be conducted and witnessed by officials of the same gender as the student and in a way that preserves the dignity of the student to the extent practicable under the circumstances. Refusal to submit to a search or to cooperate in a search as provided in this policy may be grounds for disciplinary action. A record of the search shall be made. One copy shall be filed in the principal’s office. One copy shall be sent to the Superintendent. Parent(s)/guardian shall be notified, in writing, of all such searches of a student’s person. A copy of said notice shall be retained by the principal.
d. Use of Recovered Items – Property, material, substances, information, or records that are obtained, discovered, or recovered as a result of a search may be retained and used for any lawful purpose.
e. Interrogation of Students – A student enrolled in the School District shall not be interrogated by any law enforcement authority on public school property during regular school hours without the knowledge of the school’s principal or designee. All interrogations shall be conducted in private, with an official school representative (principal or designated representative) present. Every reasonable effort shall be made to have a parent or guardian present. In those instances where a parent/guardian cannot be present within a reasonable period of time, school officials may allow interviews by law enforcement officials to proceed in the absence of the parent or guardian. Other non-school persons shall not interview students at school with the exception of Department of Human Resources (DHR) personnel or parents or guardians.
6.17 Punishment and Restraint
6.17.1 Corporal Punishment - The Board does not permit the use of corporal punishment as a consequence for inappropriate behavior provided that school personnel are not prohibited from using appropriate physical contact or intervention in response to emergencies or other circumstances reasonably requiring such action.
6.17.2 Seclusion and Restraint - All schools and programs will follow Alabama Rule 290-3-1-.02(1)(f) with respect to the use of physical restraint and seclusion. The Superintendent or his/her designee will develop procedures that will specify the manner in which the schools and all personnel within ACS will execute the requirements of said rule. Rev.2/14/12
[Reference: Ala. Code §16-28A-2 (1975)]
6.18 Student Suspension (including Students with Disabilities) Rev. March 2013
In order to maintain order, minimize the risk of potential personal injury, property damage or disruption, or to permit an orderly investigation and evaluation of a suspected violation of school or school system rules, standards, or policies, principals may temporarily suspend a student pending a conference with the parent or guardian of the student and a final disciplinary decision. In-school and Out-of-school suspension may also be imposed as a disciplinary measure as provided in the Code of Student Conduct. Out-of-school suspensions will be counted as unexcused absences except in the case of truancy. Make up work may be permitted for such absences unless permitting such work under the circumstances would be impractical or impossible, would serve no purpose, would place school personnel at risk of harm, or would be unreasonable in light of the grounds for the suspension. Suspension of students with disabilities will be subject to applicable limitations and requirements imposed by the Individuals with Disabilities Education Act (“IDEA”) and its implementing regulations
6.19 Student Expulsion (including Students with Disabilities)
Students may be expelled from school for offenses serious enough to warrant such action as provided in Code of Student Conduct or other Board disciplinary policies. Students who are recommended for expulsion may be suspended until such time as the Board meets to consider the recommendation for expulsion. Reasonable notice of the proposed action, the reasons therefore, and an opportunity to be heard will be afforded to the student and the student’s parent or guardian prior to a final decision by the Board regarding expulsion. The Superintendent will notify the student or the student’s parent or guardian, in writing, of any action taken by the Board. The term of an expulsion may extend to the maximum permitted by law. The Board may impose such reasonable limitations on the student’s right to re-enroll in the school system following expiration of expulsion as may be permitted by law. A student who withdraws from school prior to the Board’s consideration of a proposed expulsion may not re-enroll in the school system until the Board holds a hearing or other appropriate proceedings regarding the recommended expulsion. Expulsion of students with disabilities will be subject to applicable limitations and requirements imposed by the Individuals with Disabilities Education Act (“IDEA”) and its implementing regulations.
6.20 Electronic Communication Devices Rev. 1.2015
The display of and/or use of wireless communication devices or any use of other electronic communications devices used by students for non-instructional purposes is prohibited on any Auburn City Schools campus during regular school day instructional hours. If a violation occurs, the device will be confiscated and consequences will be imposed accordingly, as indicated by the school administrator. The Board assumes no responsibility for theft, loss, or damage to any personal/wireless communication device. The principal or his designee may approve the use of such devices during medical emergencies, natural disasters, after regular school hours, at events or under circumstances in which the use of the devices serves safety and convenience without disrupting academic or school operations. Use of electronic equipment, such as wireless laptops, distributed by the school system for instructional purposes is allowed.
School officials may read, examine, or inspect the contents of any such device upon reasonable suspicion that the device contains evidence of an actual or suspected violation of the law, of Board policy, of the code of student conduct, or of other school rules, provided that the nature and extent of such examination shall be reasonably related to the suspected violation.
6.21 Drivers’ License
6.21.1 Drivers’ License – Unless exempted from the requirement by Board policy, a person under the age of 19 years may not under state law obtain a driver’s license or a learner’s permit without being enrolled in school or meeting alternative criteria established by law. Additionally, a driver’s license may be suspended or revoked if a student withdraws or fails to attend school. Students may be exempted or excused from otherwise applicable statutory requirements if their withdrawal or nonattendance is caused by circumstances beyond the control of the student. Circumstances beyond the control of the student may be found with respect to:
a. Students who are mentally or physically unable to attend school;
b. Students who are regularly and legally employed in compliance with the provisions of the Child Labor Law; and
c. Students who, because of the lack of public transportation, are compelled to walk more than two miles to attend a public school.
Students who are denied a driver’s license by virtue of their non-enrollment may appeal a decision affecting the student’s eligibility for a driver’s license to the Superintendent. The appeal should be in writing and filed with the school principal within 15 days of the decision from which the appeal is taken, and should set forth the reasons on which the appeal is based. An appeal should be promptly forwarded to the Superintendent for review and final decision.
6.21.2 Administrative Procedures Authorized – The Superintendent is authorized to develop procedures to implement the provisions of this policy and to comply fully with state law.
[Reference: Ala. Code §16-28-40, et seq. (1975)]
6.22 Voluntary Drug Testing For All Students in Grades 7-12
It is the objective of the Auburn City Board of Education to assure that all students are given the opportunity to attend school in a safe, drug free environment and that the schools be completely free from the effects and/or the presence of illegal or controlled substances. The Auburn City Board of Education has determined that preventing substance abuse by students is a compelling educational and community interest. Substance abuse is a serious threat to student health and safety and is a disruptive influence in the school. This policy is designed to create a safe and drug free environment for students by seeking to prevent them from harming themselves and others as a result of the consumption of harmful substances.
It is the belief of the Board of Education that providing students with a voluntary program that rewards them for being drug-free will also influence those who abuse drugs to reject them. The goals of a voluntary drug testing program will be: to promote drug-free students; to educate the student community of the dangers of drug abuse and provide more positive alternatives; to reduce the “demand side” of drug abuse; to improve the communications between youth, police and the community; and to enhance the leadership capabilities of students.
The Auburn City School Board authorizes the Superintendent, or his/her designee, to develop procedures for the implementation of this policy. Also, the Board of Education recommends that the Superintendent, or his/her designee, work with students, parents, the Auburn City Mayor’s Office, Auburn City Police, and Auburn Chamber of Commerce to design a program that shall be a cooperate effort between youth, schools, law enforcement, and the community.
This voluntary program, in no way, is to become a part of any student’s school record/transcript.
6.23 Jamari Terrell Williams Student Bullying Prevention Act December 2019 rev.
6.23.1 Bullying, Intimidation, Violence, and Threats of Violence Prohibited - No student shall engage in nor should any be subjected to bullying, violence, threats of violence or intimidation by any other student that is based on any of the specific characteristics set forth in this policy. Students who violate this policy will be subject to appropriate disciplinary sanctions as specified in the Student Code of Conduct and applicable law, subject to the investigating school administrator’s authority and decision.
6.23.2 Definitions – In this policy, these terms shall have the following meanings:
a. “Bullying” means a continuous pattern of intentional behavior on or off of school property, on a school bus, or at a school-sponsored function including, but not limited to: cyberbullying or written, electronic, verbal, or physical actions that are reasonably perceived as being motivated by any characteristic of a student, or by the association of a student with an individual who has a particular characteristic, if the characteristic falls into one of the categories of personal characteristics contained in this policy. To constitute bullying, a pattern of behavior may do any of the following:Place a student in reasonable fear of harm to his or her person or damage to his or her property;
- Have the effect of substantially interfering with the educational performance, opportunities, or benefits of a student;
- Have the effect of substantially disrupting or interfering with the orderly operation of the school whether the conduct occurs on or off school property, online, or electronically;
- Have the effect of creating a hostile environment in the school, on school property, on a school bus, or at a school-sponsored function; or
- Have the effect of being sufficiently severe, persistent, or pervasive enough to create an intimidating, threatening, or abusive educational environment for a student.
- b. "Hostile environment" means the perception by an affected student that the conduct of another student constitutes a threat of violence or bullying and that the conduct is objectively severe or pervasive enough that a reasonable person, under the circumstances, would agree that the conduct constitutes bullying, threat of assault, or assault.
- c. "Violence" means the unjustified infliction of physical force by a student with the intent to cause injury to another student or damage to the property of another student.
- d. "Threat" means a statement of an intention to inflict pain, injury, damage, or other hostile action to cause fear of harm. The intention may be communicated through an electronic, written, verbal, or physical act to cause fear, mental distress, or interference in the school environment. The intention may be expressly stated or implied and the person communicating the threat has the ability to carry out the threat.
- e. "Threat of violence" means an unjustified expression of intention to inflict injury or damage that is made by a student and directed to another student.
- f. "Intimidation" means an unjustified threat or other action that is intended to cause fear or apprehension in a student.
- g. "Student" as used in this policy means a person who is enrolled in the Auburn City Schools.
6.23.3 Description of Behavior Expected of Students -
- Students are expected to treat other students with courtesy, respect, and dignity and comply with the Code of Student Conduct. Students are expected and required (1) to comply with the requirements of law, policy, regulation, and rules prohibiting bullying, violence, or intimidation; (2) to refrain from inflicting or threatening to inflict violence, injury, or damage to the person or property of another student, and (3) to refrain from placing another student in fear of being subjected to violence, injury, or damage when such actions or threats are reasonably perceived as being motivated by any personal characteristic of the student that is identified in this policy.
- Bullying, intimidation, violence, or threats of violence are prohibited and will be subject to appropriate disciplinary consequences and/or sanctions if the perpetrator of such action is found to have based the prohibited action on one or more of the following personal characteristics of the student:
6.23.4 Consequences for Violations – A series of graduated consequences for any violation of this policy will be those outlined in the Code of Student Conduct or any rule or standard adopted under authority of this policy.
6.23.5 Reporting, Investigation, and Complaint Resolution Procedures –
- Complaints alleging violations of this policy may be made on a Board-approved complaint form available in the handbook, on the website, or at the school’s office. The complaint must be delivered to the principal or the principal’s designee either by mail or personal delivery. Incidental or minor violations of the policy may be presented and resolved informally.
- the complaint form developed to report violations of this policy will include a provision for reporting a threat of suicide by a student. If a threat of suicide is reported, the principal or the principal’s designee is authorized to inform the student’s parent or guardian of the report unless at the discretion of the school principal or the principal’s designee the apparent cause of the threat of suicide is child abuse or other significant harm from a parent or guardian.
- Upon receipt of the complaint, the principal or the principal’s designee will determine if the complaint alleges a serious violation of this policy. If the principal or the principal’s designee determines that the complaint alleges a serious violation, the principal or the principal’s designee will undertake a reasonably prompt investigation of the complaint. The investigation will entail the gathering of relevant facts and evidence taking into account the circumstances of the complaint. If the investigation establishes a violation, appropriate disciplinary sanctions may be imposed on the offending student(s). Other measures that are reasonably calculated to prevent a recurrence of the violations(s) may also be imposed by the principal or the school system.
- Acts of reprisal or retaliation against any student who has reported a violation of this policy or sought relief provided by this policy are prohibited, and are themselves a violation of this policy. Any confirmed acts of reprisal or retaliation may be subject to disciplinary sanctions that may include any sanction, penalty, or consequence that is available to school officials under the Code of Student Conduct. A student who deliberately, recklessly, and falsely accuses another student of a violation of this policy may be subject to disciplinary sanctions as outlined in the Code of Student Conduct.
6.23.6 Promulgation of Policy and Related Procedures, Rules, and Forms – This policy and any procedures, rules and forms developed and approved to implement the policy will be published on the website of each local board of education and school, shall be available at each school office, and shall be included in the student handbook that is distributed to each student at the beginning of each school year.
6.23.7 Construction of Policy –This policy is supplemental to other Board policies and procedures and does not repeal, replace, or supersede any other prohibition on bullying, violence, threats of violence or intimidation found elsewhere in Board policy or procedure, including the Code of Student Conduct. This policy shall not be construed to allow bullying, violence, threats of violence or intimidation for any reason not specifically listed in this policy or to prohibit the Board from disciplining students for acts of bullying, violence, threats of violence or intimidation not specifically listed herein. Students who engage in bullying, violence, threats of violence or intimidation not specifically covered by this policy may be subject to appropriate disciplinary action in accordance with the Code of Student Conduct.
[Reference: Ala. Code §16-28B-1, et seq. (1975)]
6.24 Supervision of Low Risk Juvenile Sex Offenders December 2019
Pursuant to Annalyn’s Law, the Superintendent shall be notified by local law enforcement when a low risk juvenile sex offender is enrolled or attending school within the board’s jurisdiction for the purpose of appropriate supervision during the school day and during school activities.
6.24.1 Definitions - In this policy, these terms shall have the following meanings:
- “Plan” refers to the “individualized student safety plan” developed following the Student’s adjudication and/or enrollment in the school to serve as a behavior contract between the Student and the School.
- “School” refers to “all school property and school-sponsored functions including, but not limited to, classroom instructional time, assemblies, athletic events, extracurricular activities, and school bus transportation” related to the Student’s current school of record.
- “Student” refers to “the low risk juvenile sex offender” designated by a juvenile court judge as having a low risk of re-offense.
- “Teachers and staff with supervision over the student” or “Supervision team” refers to school officials or staff who have a specific responsibility for the Student, including the school principal, the Student’s assigned teachers and/or coaches, the Student’s counselor, and if applicable, the Student’s bus driver, during the subject school year and who will be privy to information regarding the Student’s status. Teachers and staff with only passing and/or general contact with the Student shall not be privy to information regarding the Student’s status.
- “Victim” refers to the victim, if known by and attending the same school as the Student, of the offense for which the Student was adjudicated delinquent.
- Current Students - In the event a currently enrolled Student is adjudicated delinquent and designated “low risk” by the juvenile court, local law enforcement is expected to notify the local Superintendent and principal of the Student’s school in writing.
- Newly Enrolled Students - In the event a Student seeks to enroll in the district as a new student, and that Student has been previously designated as a low risk juvenile sex offender, local law enforcement is expected to notify the local Superintendent and principal of the Student’s school in writing.
- Students That Change Schools Within the District - In the event a currently enrolled Student transfers to another school in the district or is promoted to another school in the district, the principal of the original school should notify designated law enforcement of the change as soon as practicable.
Following that notification, the principal of the original school should orally or in writing brief the principal of the new school regarding the original Plan and the transferring Student’s status and circumstances. Regardless, the principal of the prior school must provide the Student’s records and Safety Plan to the principal of the new school as soon as practicable.
The new principal should review the Plan and meet with the Student, the Student’s parent or guardian, and the anticipated new Supervision Team to determine whether the current terms are sufficient or should be adjusted based on the Student’s circumstances.
d. School Staff Changes - In the event the principal or a member of the Supervision Team leaves his position or is no longer responsible for supervising the Student, a replacement team member should be named, if necessary and appropriate, and briefed by the principal or the most senior member of the Supervision Team regarding the Student’s status and Plan. The Student, his parent or guardian, and other members of the Supervision Team should be notified of changes to the Supervision Team within a reasonable timeframe.
6.24.3 Plan Development and Maintenance - Upon proper notification from law enforcement, the Student’s principal or designee will call together the anticipated Supervision Team to meet with the Student and/or the Student’s parent or guardian to develop an appropriate Plan. This meeting should take place within 10 school days or as soon as practicable. In the event the Student’s parent or guardian is unable or unwilling to meet, the principal or designee and the Supervision Team should meet with the Student within a reasonable timeframe to develop an appropriate Plan.
In the event the Victim attends the same school as the Student, the plan should include measures to reduce the likelihood of Victim and Student interaction.
The terms of the Plan and any updates to it must be memorialized in writing and approved by the principal or designee before being distributed to the Student and the Student’s parent or guardian, as well as the Supervision Team.
The principal or designee should meet with the Student, the Student’s parent or guardian, and the Supervision Team at least annually, but as often as deemed necessary by the principal or designee to assess the Student’s status and to determine whether adjustments should be made to the Plan.
6.24.4 Supervision - The Student will be subject to the general Student Code of Conduct and any other conditions deemed necessary by the principal or designee as incorporated in the Student’s Plan. Members of the Supervision Team should report any suspected violations of the Plan to the principal or designee.
The school officials and staff responsible for supervising the Student on a daily basis should do so in a manner that is discrete and unobtrusive.
6.24.5 Students with Disabilities - Discipline of Students with disabilities will be subject to applicable limitations and requirements imposed by the Individuals with Disabilities Education Act and/or Section 504 of the Rehabilitation Act and implementing regulations.
6.24.6 Violations of the Plan - In the event the Student violates the Student Code of Conduct or the Plan, the Student may be subject to discipline pursuant to board policy and/or reassessment of the Plan’s conditions.
6.24.7 Challenges to the Plan - In the event the Student and/or his parent or guardian object to conditions of the Plan or the application of a sanction, a challenge must be submitted in writing to the Superintendent or his designee to consider whether adjustment of the Plan or response modification is warranted. The Superintendent’s decision shall be final. A response that constitutes disciplinary action will adhere to the applicable School disciplinary policies and procedures and the Student will be afforded process due thereunder.
6.24.8 Confidentiality - Information received by school officials or staff related to the Student’s delinquent status must be treated as confidential from other students, staff members, officials and stakeholders. Any document identifying the Student’s status should be safeguarded from unintentional disclosure by the members of the Supervision Team. Any school official or school employee who improperly discloses the Student’s status to any other person may be subject to school discipline and/or criminal charges as provided by law.
6.24.9 Retaliation - Members of the Supervision Team should make every effort to treat the Student with the same respect and courtesy to which every student is entitled. The Team is reminded that the Student has been deemed by the juvenile court as not likely to reoffend and should be encouraged to fully integrate into the student body as a successful student. Mistreatment of any student may be cause for discipline.
6.24.10 Procedures - The Superintendent shall have the authority to develop appropriate training and additional procedures for staff members in furtherance of this policy.
[Reference: Ala. Act No. 2018-528, Ala. Code § 16-1-51.1 (1975)].
- Have the effect of substantially interfering with the educational performance, opportunities, or benefits of a student;