OFFICE: 334-887-2100
FAX: 334-887-2107






This handbook is not intended to nor does it contain all rules, policies, procedures, and/or regulations that relate to students. Every effort has been made to provide parents and students with complete and accurate information. However, Auburn City Schools (ACS) reserves the right to change program requirements, and to modify, amend, or revoke any rules, regulations, and schedules both academic and financial.


Translation services provided by the ACS Website are made through an automated/computerized process. Computerized translations are only an approximation of the Web site's original content. The translation should not be considered exact and in some cases may include incorrect language. Auburn City Schools does not warrant the accuracy, reliability, or timeliness of any information translated by these services and shall not be liable for any losses caused by such reliance on the accuracy, reliability, or timeliness of such information. While every effort is made to ensure the accuracy of the translation services, portions may be incorrect. Any person or entity who relies solely on information obtained from the translation services does so at his or her own risk.







For students or parents having difficulty

reading and understanding information in this document,

consider one of the following options:

Contact your student’s school office for help or
contact your guidance counselor and schedule
an appointment time for guidance.








The mission of Auburn City Schools,

the pinnacle of educational excellence,

is to ensure each student embraces

and achieves his or her unique intellectual gifts

and personal aspirations while advancing the community,

through a system distinguished by:

Compassion for others

Symbiotic relationships with an engaged community

The creation and sharing of knowledge

Inspired learners with a global perspective

The courage to determine our future







100% of students exceed established academic expectations

100% of students continuously set and achieve personal,

ambitious goals throughout life

100% of students possess the character and passion to

lead and serve a global society

100% of students graduate and are competitive and in

high demand in their career of choice







We believe that all people have equal inherent worth.

We believe that all people deserve to be treated with kindness.

We believe that all people have the right to be safe.

We believe that diversity enriches a community.

We believe that communities thrive only to the degree that

education of all is a shared commitment.

We believe that learning empowers the individual.

We believe that good character is always rewarding

to the individual and to others.

We believe that we are the agents of change for the world we want to create.

We believe that fairness is essential to trusting human relationships.

We believe that collective efforts always surpass individual potential.

We believe that we have the moral obligation to acknowledge and

address the basic needs of others.

We believe that a culture of excellence is our greatest legacy.

We believe that faith inspires.







We will commit ourselves to a culture reflecting our core beliefs.

We will establish learning environments that allow us to realize our

objectives and fulfill our mission.

We will tailor learning and teaching to the unique needs of each student.

We will ensure that our students possess the character to lead,

to serve, and to do the right thing.

We will ensure organizational capacity to accomplish

our mission and objectives.

We will drive the conversation in our community toward accomplishing our mission and objectives.










The Auburn City Board of Education believes that instruction should occur in an environment that is conducive to learning, and that effective instruction requires orderly procedures, expectations, rules, and disciplinary standards. The intent of furnishing this handbook is to foster a safe, friendly, and orderly atmosphere in which parents, students, and school personnel work cooperatively to the benefit of the children in Auburn City Schools.




The information presented in this manual including The Code of Student Conduct (CSC) and the Pupil Progression Plan is deemed to be an extension of Auburn City Schools’ policy and will have the force and effect thereof. The Auburn City Board of Education requires ACS administrators, faculty members, students, and parents/guardians to adhere to and to comply with all Board approved policy.

The ACS Policy Manual containing ACS Board of Education policy can be accessed on the ACS website. (




Under Alabama law, local school systems are required to inform parents/guardians of their education related responsibilities.


ü Parents/guardians are responsible for the child’s attendance and conduct in school.

Under Alabama Law, parents/guardians who fail to compel their child to regularly attend school or fail to compel their child to properly conduct himself or herself as a student in accordance with the written policy on school behavior, adopted by the Board of Education, shall be guilty of a misdemeanor, and upon conviction shall be fined no more than $100, and may be sentenced to hard labor for the county for no more than 90 days (Code of Alabama, §16-28-12).

ü Parents/guardians are required to read and share with their child, the Auburn City Schools Parent and Student Handbook. The parent/legal guardian is required to return a signed acknowledgement form along with any other applicable forms that require parental signature within five (5) calendar days after receipt.




As the parent is a child’s first teacher, the parent should obey local, state, and national laws and should hold him/herself to high ethical and moral standards. They should be supportive of the local Board of Education and its employees who act in the public trust. This support should involve participation in the provision and maintenance of a high quality instructional atmosphere in each of the city schools.

Recognizing the significance of parental support to quality education, the parent should constantly strive to maintain communication and cooperation between him/her and the personnel of the school system in all matters that affect the student. By these actions, a parent will show a respectful attitude and appreciation toward the need for education in today's society.



Part I

Mission, Beliefs, Objectives and Strategies


Arrivals / Dismissals






Jurisdiction of the Board of Education


Check-Ins and Check-outs


Parental Responsibilities and Expectations









Part II





Dress Code




Bus Transportation Code of Student Conduct




Code of Student Conduct


Compulsory Attendance


Discipline Assignments and Authorized Agent


Entrance Age for K and 1st Grade


Discipline Due Process and Appeals Procedure


Enrollment Documentation


Legal Liabilities


Transfers From Other Educational Settings


Technology Use and Guidelines






Enrollment and Driver’s Licenses


Athletic Program


Enrollment Expectations


Checks Returned For Insufficient Funds


Visas and Public School Enrollment


Child Nutrition Program




English Language Learners Program


Criteria for Establishing Residency


Extracurricular and School Related Activities


Proof of Residency


Family Educational Rights and Privacy


Residency Affidavit






Health Program


Home Visit Residency Check


Enrollment/Registration Requirements (Health)


Attendance Zone




Homeless Students


Student Illness and Conditions




Medication Guidelines




Chronic Medical Conditions/Specialized Service


Accepted Legal Custody/Legal Guardianship Documentation for Enrollment


Medical Emergencies and Injuries


Joint Parental Custody


Health Screenings


Military Power of Attorney


Health and Wellness Promotion


 Custodial /Guardianship Documentation Not Accepted for Enrollment


Project Independent Decision (Project ID)




District/School Communication System         


Grading Guidelines


School Safety Plans


English Language Learners, Migrants / Immigrants


 Title I


Academic Appeals Procedure


Transcripts and Student Record Requests     


Promotion Requirements


Transportation Services


Graduation Requirements for AHS


Venture Program






Mandatory Attendance Legislation










Mrs. Tracie West, President

Mr. Charles Smith, Vice-President

Mrs. Melanie Chambless

Dr. William T. Hutto, Jr.

Dr. J. Terry Jenkins




Dr. Karen T. DeLano, Superintendent




The Auburn City Board of Education meets the second Tuesday of each month

for the regularly scheduled meeting at 6:00 p.m. Meetings are open to the public

and are held in the Multimedia Room at Auburn High School unless otherwise noted.







The Board is an equal opportunity employer. Personnel actions and decisions will be made without regard to factors or considerations prohibited by federal or state law (as such laws may from time to time be amended) including but not limited to race, gender, age, disability, national origin, citizenship and religious preference. Subject to the limitations set forth in the ACS Policy 4.6.2, the Complaints and Grievances Policy 4.6 may be used to present any complaint alleging unlawful discrimination or harassment. Inquiries regarding compliance and complaint procedures can be directed to:


Jason H. Lowe

Executive Director of Human Resources

Auburn City Schools

P.O. Box 3270

Auburn, AL 36831‐3270









It is the policy of the Board that no person in this district shall, on the basis of race, color, disability, creed, religion, sex, age or national origin be denied the benefits of, or be subject to discrimination in, any education program or activity. This includes all career and technical education opportunities. This includes employment, retention, and promotion.


The Board complies fully with providing for equal access to the Boy Scouts and other designated youth groups as prescribed by law. The Board complies fully with provisions of Title IX of the Education Amendments of 1972, Section 504 Rehabilitation Act of 1973 and the appropriate Department of Education regulations.


Any inquiries regarding the non-discrimination policies, complaints of sex discrimination practices, harassment, and any noncompliance concerns with Title VII of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972 should be registered with the ACS Coordinators of Title VII and Title IX activities. Forms to register a specific complaint are located on the ACS website, with the school principals and with the system contacts listed below.


ACS Coordinators of Title VII and Title IX activities:


Dr. Cristen P. Herring

Assistant Superintendent

Auburn City Schools

P.O. Box 3270

Auburn, AL 36831‐3270






Jason H. Lowe

Executive Director of Human Resources

Auburn City Schools

P.O. Box 3270

Auburn, AL 36831‐3270




Any person having inquiries concerning the Auburn City Schools’ compliance with the regulations implementing Title VI of the Civil Rights Act of 1964, the American Disability Act (ADA), Section 504 of the Rehabilitation Act of 1973 and to identify children with disabilities is directed to contact:


Dr. Timothy Havard

Director of Student Services

Auburn City Schools

P.O. Box 3270

Auburn, AL 36831‐3270









Office phone #

Board of Education Office

855 E. Samford Ave.



Dr. Karen T. DeLano


Assistant Superintendent/Chief Financial Officer

Dr. Dennis Veronese


Assistant Superintendent/Curriculum and Instruction

Dr. Cristen Herring


Director of Athletics

Clay McCall


Attendance Officer/Safe Schools Drug Coordinator

Chris Hardman


Career Technical Education Director

Laura Bailey


Director of Child Nutrition

Ashley Powell


Counseling and Social Services Coordinator

Joy Stanley


Director of Curriculum and Professional Development

Wes Gordon


Director of Finance

Christopher White


Executive Director of Human Resources

Jason H. Lowe


INOW Coordinator/Textbook Coordinator

Charlene Thomas


Director of Instruction and Assessment

Dr. Ed Smith


Maintenance Supervisor

Chip Johnson


Nurse Administrator

Dr. Kristi Dark


Public Relations Specialist

Daniel Chesser


Special Education Coordinator

Crystal Oglesbee


Director of Student Services

Dr. Timothy Havard


Director of Technology

Dr. Connie Bain


Transportation Coordinator

Don Ingram




Auburn Early Education Center                 Grades K-2

     Dr. Shelley Aistrup, Principal

721 E. University Dr.



Auburn High School                                     Grades 10-12

     Dr. Shannon Pignato, Principal

405 S. Dean Rd.



Auburn Junior High School                         Grades 8-9

     Ross Reed, Principal

332 Samford Ave.



Cary Wood Elementary School                   Grades K-2

     Karen Snyder, Principal

715 Sanders St.



Dean Road Elementary School                   Grades K-2

     Dr. Jackie Greenwood, Principal

335 S. Dean Rd.



J. F. Drake Middle School                            Grades 6-7

     Dr. Duriel Barlow, Principal

655 Spencer Ave.


M. Yarbrough Elementary School              Grades 3-5

     Pete Forster, Principal

1555 N. Donahue Dr.


Ogletree Elementary School                       Grades 3-5

     Dr. Mary Anna Martin-Smith, Principal

737 Ogletree Rd.



Pick Elementary School                               Grades 3-5

     Debbie Brooks, Principal

1320 N. College St.


Richland Elementary School                       Grades K-2

     Jeffery Johnson, Principal

770 S. Yarbrough Farms Blvd.


Wrights Mill Road Elementary School      Grades 3-5

     Karen Mason, Principal

807 Wrights Mill Rd.








Compulsory Attendance


Alabama State Law requires that all persons between the age of six (6) and seventeen (17) years of age are to attend school for the minimum number of scholastic days prescribed by the State Board of Education unless the person holds a certificate of exemption issued by the Superintendent or is otherwise exempt under state law.   ACS Policy 6.1.1. Children seventeen years old or older will be accepted for enrollment dependent on criteria established by the Superintendent.



Entrance Age For Kindergarten and First Grade


It is the policy of the Board of Education, in accordance with Alabama statutes, that a child must, on or before September 2nd, be five (5) years of age for kindergarten or six (6) years of age for first grade to be admitted to school for that school year. A valid source of age is required (ex: birth certificate, passport, etc).


An underage child who has completed a qualified out-of state public kindergarten program during the the past year and is not six (6) years old by September 1st, may attend first grade in our schools with the approval of the local board of education. A child who attended first grade in another state, according to that state’s entrance code, and is not six (6) years old by Setember 1st, is considered a transfer and may be admitted to our schools to continue in first grade. Appropriate documents must be presented.



Enrollment Documentation



ACS utilizes an online registration process for all students wishing to enroll or continue enrollment with ACS. See the ACS website for details.


Students seeking to enroll in ACS must comply with all annual registration and enrollment requirements listed below and outlined in this document:


·   Submitting current proofs of residence in the name of the parent, or court appointed legal guardian who lives within the City of Auburn school zone area;

·   Submitting prompt receipt of records from previous school, if applicable;

·   Submitting a birth certificate or valid document that will verify age for student entering Kindergarten, new

 first grade students and new students to the system.

·   Submitting a social security card or a copy of a valid social security card (requested but not required).         ALSDE Administrative Code 290-3-1-.02(4)(b)(2)

·   Submitting local emergency telephone numbers (two (2) numbers are required for students in grades K-6).

·   Submitting an original and up to date Certificate of Immunization (i.e. Blue Card), Certificate of Medical Exemption or Certificate of Religious Exemption. (can be obtained from the Lee County Health Department or your physician) Code of Ala §16-30-3 & 4

·   Completing and submitting the Alabama State Department of Education Health Assessment Record to the school nurse. Form may be found on the ACS website, or retrieved from your child’s school. A separate form must be completed for each child every school year.

·   Complete and return all student information as requested.

Note:  Failure to provide complete and accurate information and all forms as required

             may result in the student’s withdrawal from ACS.



Enrollment Transfers from Other Educational settings


NON-ACCREDITED Educational Settings    

Students requesting enrollment to ACS from any school or school setting not accredited by an accrediting agency recognized by the Alabama State Board of Education, such as “homeschool”, church umbrella or online schools, etc. will be enrolled and placed according to procedures outlined in the ALSDE Administrative Code of Alabama 290-3-1-.02(7)(j).


Students with Discipline Issues from Transferring School

A student transferring from any educational setting , public or private, will not be permitted to enroll until they have satisfied the terms of  a suspension or an expulsion set by the suspending or expelling board of authority, which would allow the student to be readmitted to the original authority. Additional admission prerequisite requirements may be established by the Board or administrative designee that may include temporary attendance in an alternative placement, counseling and psychological evaluation and services.


Students with ACS Code of Conduct Violations

If the student requesting enrollment is found to have violated the Auburn City Board of Education’s policy concerning   drugs, alcohol, weapons, physical harm to a person, or threatened physical harm to a person, the student may not be admitted as a student or readmitted to Auburn City Schools until criminal charges or offenses arising from the conduct, if any, have been disposed of by appropriate authorities; and only upon such conditions as the Superintendent shall prescribe for the preservation of the safety and security of students and employees of the Auburn City Schools, which may include, but is not limited to, psychiatric or psychological evaluation and counseling.


Students with Pending Legal Concerns      

A student requesting enrollment, who has been indicted on charges of committing a criminal offense, may not enroll or attend ACS until such time as their case has been settled in court (additional regulations may apply for students who qualify for special education services or 504 services).


Enrollment Withdrawal      

No student will be enrolled in ACS while currently enrolled in another public or private school in or outside the USA. Documentation of withdrawal will be required.




Transfer Student Transcripts

An official transcript and other student records will be requested from a student’s former school during the enrollment process. Student records will be expected to have an official seal from the sending academic institution and should be

complete and inclusive of all schooling.

For students in Grades 9-12, the transcripts will be evaluated in a timely manner and Carnegie Units will be applied and calculated to assure proper placement.


Foreign School Transcripts

If a student transfers from outside the United States, the parents and/or former schools are expected to provide all school/ academic records upon request for enrollment. Notarized English translations are most helpful.



Enrollment and Driver’s Licenses


The Auburn City Board of Education is required to report, upon request, documentation of enrollment status of any student 15 years of age and older who is properly enrolled in a school under the jurisdiction of the Board. Such information is provided to the Department of Public Safety on a student in this category on application for, renewal of, or reinstatement of, a driver’s license or a learner’s permit to operate a motor vehicle. The Enrollment/Exclusion Form is available from Auburn High School by request.


For students seventeen (17) years of age or older who withdraw from school, the Supervisor of Attendance notifies the Department of Public Safety of the withdrawal. Withdrawal is defined by Code of Alabama as more than ten (10) consecutive or (15) days total unexcused absences during a single semester. The Department of Public Safety shall deny or revoke a driver’s license or learner’s permit for the operation of a motor vehicle to any person under the age of (19) who has obtained the withdrawn status.





It is the expectation of Auburn City Schools that all students complete an academic year (180 days) or at a minimum complete the remainder of the current academic year at each age appropriate grade (K-8). Due to varied academic calendars, a student may complete more than an academic year but no less.


It is the expectation that all students enrolled are appropriately progressing and pursuing academic achievement in Grades K-6. Students enrolled in Grades 7th – 12th must be pursuing the achievement of their exclusive high school diploma.



VISAS and Public School Enrollment


It is the intent of Auburn City Schools to welcome all students for enrollment as dictated by the laws and regulations established by the appropriate laws for immigrant and non-immigrant students assigned Visas attending public schools. The United States Code Section 625 outlines visa status requirements and references specific sources as related to procedural practice.

Any question of enrollment in Auburn City Schools by a student holding a particular VISA should be addressed prior to the student/parent or guardian’s request to begin the enrollment/registration process. All inquiries should be addressed to the ACS Student Services Department.



F-1, J-1 AND M-1 Visa

Auburn City Schools has chosen not to secure certification from Immigration Services or to be affiliates of the Student Exchange Visa Program, (SEVP); does not accept tuition payments, waive per capita student costs, issue Form I-20

or Form DS-2019. ACS will not accept or complete requests to substitute said forms to prove and/or accept responsibility of sponsorship under the aforementioned guidelines.   








Criteria for Establishing Residency


The primary domicile of the parent, the parent with physical/residential custody, or the court appointed legal guardian, is the legal residence for purposes of enrollment in school. The legal residence, as used herein, shall mean the true, fixed, and permanent home and principal establishment to which, whenever absent, the parent, parent with primary physical custody, or the court appointed legal guardian of the student intends to return to each evening. The legal residence, as used herein, is distinguished from a temporary or secondary place of residence established for some specific purpose but is not the fixed permanent residence of the parent, parent with physical custody, or the court appointed legal guardian.



Proof of Residency


All Auburn City Schools students must domicile within the Auburn city limits with a parent, parent with residential/physical custody or a court adjudicated guardian.


The burden of proof in documenting residency is the responsibility of the parent/legal guardian. It is the responsibility of the parent/legal guardian to notify each respective school in which their child attends when there is a change in address of the child, change in residency status, change of contact phone numbers and or e-mail addresses previously provided as their child’s contact information.


By request of Auburn City Schools, it is the responsibility of the parent/legal guardian to provide current proofs of residency for their student(s). Submitted documents must be in the name of the parent/legal guardian, or custodial parent; with the primary residence listed for the address. The proofs (originals and downloaded forms) must be clear, legible, signed if applicable, not altered, dated, show residence address and parent/legal guardian’s name. Additional documentation may be required at any time that residency or residency documentation provided is found to be in question or unacceptable.


Current residency documentation is required for each child at each school your children attend; the parent/legal guardian must provide for each student at each school one (1) of the following combinations of residency proofs:


Ø Current year Lee County property tax statement AND current month’s utility billing  

Ø Mortgage closing document (signed Settlement Statement by Seller) AND current month’s utility billing  

Ø Mortgage billing statement (itemized, detailed and identifiable) AND current month’s utility billing  

Ø Recorded  Warranty Deed AND current month’s utility billing  

Ø Current lease/rental agreement * AND current month’s utility billing  

Ø Trailer rental or ownership document AND lot lease* AND current month’s utility billing

        *If lease expires during the school year, a renewed active lease must be provided to each child’s school at the          

           time of expiration and renewal. Leases on or extended to a month-to- month basis require a Residency Affidavit           

           to be filed for each child.

Residency Affidavit

If the parent/legal guardian is unable to provide the required proofs of residency listed above because of the following conditions:

§ lease is expired and/or renting is on a month to month basis

§ currently living, whether temporarily or permanently, in another person’s residence

§ current living arrangement does not allow for the submission of the required proofs

and they wish to enroll a student(s), or continue the enrollment of their ACS student(s); a Residency Affidavit must be completed at the ACS Board of Education office.  


Proof for Residency Affidavit

The parent/legal guardian must provide:

1.       The homeowner’s current document proofs held in their name as outlined above for residency.

2.       Parent/legal guardian must submit two (2) current proofs of residency in their name with current address, which may include bills, driver’s license, car tag receipt, or other approved documents as determined by student services.



A student must be (19) years old or older to legally establish a residence without a parent/legal guardian in order to enroll in Auburn City Schools. Emancipation documents will be required.



Home Visit Residency Check 


If the school principal or an employee of the Auburn City Board of Education receives one (1) of the following notifications listed below, an unannounced home visit to verify residency will be conducted by the ACS attendance officer and a uniformed police officer as part of the residency confirming process:

§ Students entering or continuing their enrollment to Auburn City Schools on a Residency Affidavit;

§ Student does not reside with the parent/legal guardian and/or at the given enrollment address;

§ Guardianship documents have not been properly executed;

§ Parent, custodial parent, or legal guardian does not live within the Auburn city limits;

·       If the custodial parent/legal guardian of a enrolled student has been found to live outside of the city limits, but has recently established residence within the city limits, the following criteria must be met prior to the approval for students to remain enrolled with Auburn City Schools:

§ Complete documentation of residency

§ A home visit to the residence by the Attendance Supervisor

If the parent/legal guardian fails to cooperate with the attendance officer, the school principal will be informed that confirmation was not possible and termination of enrollment from the school system will be required. Parents are responsible for providing accurate and up-to-date information including, but not limited to, their residential address (temporary or permanent) to school officials.


To report residential school enrollment fraud contact (334) 887-2100. All reports will be kept confidential.


Giving false information to a public official in the performance of his/her duty is a violation of the

Code of Alabama § 13A-10-109 (a) and is punishable by a fine of $500.00 and up to (90) days in jail.



Attendance Zone 


Students will be assigned to the school serving the attendance zone in which his parent/legal guardian is domiciled. A student whose parent/legal guardian moves from one (1) attendance zone to another during the school year will be transferred to the school attendance zone in which the new residence is located.


The student may be permitted to remain in the school zone that serves the former residence until the end of the semester with the approval of the Superintendent or his/her designee. The parent/guardian should submit a written zoning request waiver to the Assistant Superintendent’s office in order for this waiver to be considered.


A parent/legal guardian who has a student currently enrolled and has documented plans to move to a new attendance zone during the first or second nine (9) week grading period of the school year may have his/her child enrolled in the school serving the new residence upon approval by the Superintendent or his/her designee. The parent/guardian should submit a written zoning request waiver to the Assistant Superintendent’s office in order for this waiver to be considered.



Homeless Students


All qualifying students, including immigrant and migrant students, receiving a homeless designation will be registered for enrollment without the requirement of proof of residency (McKinney-Vento Homeless Assistance Act). Parents, legal guardians, and older youth with questions about homeless status and services are encouraged to contact the Social Service Coordinator at the ACS Board of Education for information and assistance. Confidential referrals are welcomed and can be made to the Social Service Coordinator.








The terms Legal Custody and Legal Guardianship used hereinafter shall mean:


Legal Custody: 

A custodial relationship created by an order of a court of proper jurisdiction, which vests the legal care, custody and control of the minor child in the custodian.



A custodial relationship created by an order of a court of proper jurisdiction which vests the legal care, custody, control and physical possession of the minor child in the custodian.


Legal Guardianship: 

A person appointed by a court of proper jurisdiction, as guardian of a minor child whose powers and duties are listed in the Code of Alabama § 26-2A-78.






CUSTODIAL/GUARDIANSHIP Court Adjudicated Process

A court order, or judgment, signed and filed with the clerk of proper jurisdiction, by a judge, granting custody is sufficient to establish and confer the necessary custodial relationship for the purpose of school enrollment.


The student’s custody or guardianship order/judgment, signed and filed with the clerk of proper jurisdiction, by a judge must be delivered to the school principal for approval at the time of enrollment and prior to the first day of school attendance.


The mere filing of a Dependent Complaint, or Custody Affidavit Petition with a court of proper jurisdiction, or any other document seeking custody or guardianship, does not create the necessary custodial relationship required by ACS to establish residence for the purpose of school enrollment.


Joint Parental Custody

If joint physical custody has been awarded and:


Ø Both parents are living within the Auburn city limits:

The student will be eligible to attend the ACS school attendance zone designated for the address in which the student is living and returns to for at least three (3) consecutive days/nights during each school week. The school week is designated as Sunday night through Friday night.


Ø Only one (1) of the parents resides within the Auburn city limits:

The student will be eligible to attend Auburn City Schools provided:

1.       the student is living with that parental custodian for at least three (3) consecutive days/nights during each school week. The school week is designated as Sunday night through Friday night.

2.       the court order must state that the parent with whom the child lives has physical and/or residential custody. The parent residing within the city limits of Auburn will be the school’s official contact and will be expected to assume responsibility for the student’s attendance, behavior, and schoolwork.  All written communication will be sent to that designated parental guardian/custodian.


Military Power of Attorney

ACS will accept a Military Power of Attorney properly executed by the appropriate military authority, in the event a parent/legal guardian receives military activation orders for active deployment, for the duration of the active deployment. Official records must be presented for documentation.


Foster Parents

Foster parents should contact the ACS Social Services Coordinator at the Board of Education for guidance in student enrollment.









Delegation of Parental Authority

A Delegation of Parental Authority Code of Ala. § 26-2A-7, does not establish residency and or guardianship for the purpose of school enrollment. This is sometimes referred to as a “notarized power of attorney.”


Conservatorship of the estate 

Conservatorship of an estate awarding guardianship of a child will not be used to determine school enrollment or the school attendance zone assignment. Guardianship of and enrollment of the child shall only be accepted when all residential and guardianship requirements as described above are met.






The Pupil Progression Plan is included in Auburn City Board of Education policy and, as such, applies to all students enrolled in Auburn City Schools. The Auburn City Board of Education provides a comprehensive instructional program for all grades K-12. This program includes objectives that all students should master in order to be successful at the next grade level, as well as additional skills needed for grade level achievement and acceleration at the secondary level. A copy of the content objectives is available at each school.


It is the intent of the Board that all students (with exception of those eligible for Special Education services and English as a Second Language services) who have attended Auburn City Schools will be reading on grade level.





Students must satisfactorily complete each content objective (refer to the Alabama State Courses of Study ).  Satisfactory level shall be no less than 60%.


·       Students in grades 1-12 must attain a 60% yearly average in each class or course to receive credit.

·       Yearly average in grades 3-8 is determined by averaging the four (4) quarterly numerical averages.

·       In grades 9-12 the yearly average includes the quarterly and term grades. The grade scale is outlined on the right.


Parent Portal - This website allows parents/guardians to view Grades, Attendance and Discipline for students in grades 3-12 and for demographic information only for students in grades K-2.


The Parent Portal can be viewed at


For grading procedures, grading periods, and report card dates

 refer to each school handbook.






E            Excellent = 90 - 100%

G            Good = 80 - 89%

S            Satisfactory = 70 - 79%

N            Needs Improvement = 60 - 69%

U            Unsatisfactory = 59% and below



A            Excellent = 90 – 100%

B            Above Average = 80 – 89%

C            Average = 70 – 79%

D            Below Average = 60 – 69%

F            Failing = 59% and below




Special education students, who are receiving all instruction in a regular classroom for a particular subject, will be evaluated in that subject according to the same standards as regular students and will be required to meet promotion standards in that subject unless otherwise specified in the student’s Individualized Education Program (IEP).

If a student is receiving instruction in the special education classroom or is receiving instruction in a subject in both the regular and special education classrooms, the Individualized Education Program (IEP) developed by the IEP committee will govern promotion.





An ACS student for which English is not the first home language will be required to meet the standards established by Auburn City Schools and the Alabama Department of Education. Criteria established should include the level of achievement/credits earned, previous schooling experience, age, English proficiency, etc. The EL Committee, which shall include the parent/legal guardian, will collaborate with an English as a Second Language (ESL) teacher and content teachers in the development of an Individualized Language Acquisition Plan (ILAP) after examining the previously mentioned criteria and relevant information about the language proficiency of the student.





              1.               Parents/guardians may appeal any one (1) of the three (3) areas below: 

a.   a teacher’s decision relative to a grade for a course/subject

b.   placement by the principal in a specific course (i.e., accelerated or advanced level English)

c.    a principal’s decision to deny promotion to the next grade level (i.e., 3rd to 4th grade)

              2.               Appeal to principal

Ø The written notice of appeal and supporting information must be received within seven (7) days after the receipt of the report card, course placement, or notice of retention in the same grade level.

              3.               Appeal to the assistant superintendent

Ø If the appeal is not resolved at the school level, the parent must notify the assistant superintendent within seven (7) days of the appeal decision. The principal will forward all information considered in the decision to the assistant superintendent.

Ø The assistant superintendent will set a date for the Review Committee to hear the appeal and will notify the parents/ guardians and principal, in writing, within seven (7) days of the hearing date.

             4.               Review Committee Convened


Ø The assistant superintendent will convene and chair the Review Committee, which will be made up of two (2) teachers and one (1) principal from the elementary or secondary level depending on the level of the appeal.

a)      Teachers eligible to serve on the Review Committee will meet the following criteria:

                                                                                          i.            must be tenured with Auburn City Schools

                                                                                        ii.            must be certified in the area in which he/she is teaching

                                                                                      iii.            must have consistently high performance evaluations as assessed by the principal

b)      The parents/guardians will have the opportunity to present their positions relative to the issue to the Review Committee. The Review Committee will consider all relevant oral and written information and will uphold or modify the decision. The decision with reference to the appeal will be communicated to the principal by the assistant superintendent and to the parents/guardians by the principal within seven (7) days of the Review Committee hearing.


                5.            Appeal to the Superintendent

Ø If the parents/guardians do not accept the decision of the Review Committee, a statement must be made in writing to the Superintendent within seven (7) days of receipt of the decision.

Ø The Superintendent will review all written information of the Review Committee members and may modify, overrule, or support the administrative decision.


                6.            Appeal to the Board of Education

Ø If the modified or overruled decision is not acceptable to the parent/legal guardians, they may appeal to the Auburn City Board of Education by submitting a written request to the Superintendent’s office within seven (7) days.

Ø During an executive session of the Auburn City Board of Education, the parents/ guardians and the principal will be given the opportunity to present any matter relative to their position.

Ø The decision of the members of the Auburn City Board of Education is final in the due process procedure.





Promotion Requirements for Grades K-2


1.       Satisfactory completion of the kindergarten checklist (satisfactory level shall be no less than 80%).

2.       Satisfactory completion of the system level assessment in reading (concepts of print items on the pre-reading assessment.


 Grades One Through Two

1.       Satisfactory completion of the grade level reading and math objectives (satisfactory shall be not less than 60%), (refer to the State Course of Study).

2.       Satisfactory completion of three (3) of the following courses (satisfactory level of no less than 60%): Science, Physical Education, Social Studies, and Language Arts.


Summer School

Students who have been retained because of poor academic performance and are recommended for and attend summer school may be eligible for promotion if promotion criteria are achieved in summer school. 


Students, who are retained because of unexcused absences in excess of ten (10) days per year, and are referred to summer school and who choose to attend, must not have any unexcused absences during summer school and must satisfactorily meet the requirements for summer school in order to be promoted.


Promotion Requirements for Grades 3-5

Grades Three Through Five

1.       Satisfactory completion of the grade level reading and math objectives (satisfactory shall be not less than 60%), (refer to the State Course of Study).

2.       Satisfactory completion of three (3) of the following courses (satisfactory level of no less than 60%): Science, Physical Education, Social Studies, and Language Arts.


Summer School

Students who have been retained because of poor academic performance and are recommended for and attend summer school may be eligible for promotion if promotion criteria are achieved in summer school. 


Students, who are retained because of unexcused absences in excess of ten (10) days per year, and are referred to summer school and who choose to attend, must not have any unexcused absences during summer school and must satisfactorily meet the requirements for summer school in order to be promoted.


Promotion Requirements for Grades 6-7


Students will be assigned to the next grade level upon satisfactory completion of three (3) of the following four (4) courses:  Language Arts, Math, Science, and/or Social Studies. Satisfactory level shall be at no less than 60%.


Students who fail academic courses may be referred to summer school. Only one (1) unit of academic credit may be completed in a summer school session (this is dependent upon the course being offered). A student receiving a failing grade(s) during the regular school term will have that grade carried over to the cumulative record unless the course is repeated and passed in summer school. 


Summer School

Students who have been retained because of poor academic performance and are recommended for and attend summer school may be eligible for promotion if promotion criteria are achieved in summer school. 


Students, who are retained because of unexcused absences in excess of ten (10) days per year, and are referred to summer school and who choose to attend, must not have any unexcused absences during summer school and must satisfactorily meet the requirements for summer school in order to be promoted.


Promotion Requirements for Grade 8


Students will be promoted to 9th grade upon satisfactory completion of three (3) of the following four (4) core academic courses: Language Arts, Math, Science, and/or Social Studies. Satisfactory level shall be at no less than 60%.   


Summer School

Students who fail two (2) academic courses will be required to attend summer school to retake one (1) of the failed courses. Successful completion of the course will allow the student to be promoted to 9th grade.


Students who fail more than two (2) academic courses will be retained in 8th grade.


Promotion Requirements for Grade 9


A student will be promoted to the 10th grade if they have earned a minimum of four (4) Carnegie credits of which three (3) must be in the areas of English, Math, Science, and/or Social Studies.



1.       All students must meet the requirements above unless they are seventeen (17) years old prior to the first day of school.

a.       A ninth grader who is seventeen (17) years old at the end of the 8th  grade or will be seventeen (17) years old prior to the first day of the next school year will be promoted to the 10th grade regardless of the above requirements.

2.       Students will only transition to the 10th grade in August.  Students will not be allowed to move to the 10th  grade after the first semester, unless approved by the Superintendent or their designee.

Summer School

Students who fail academic courses may be referred to summer school. Two (2) units of academic credit may be completed in a summer school session. If one (1) of the failed courses is taken and passed in summer school, a student can be promoted if they have passed the minimum of five (5) courses for the academic year.


Promotion Requirements for Grades 10–12


Promotion is based upon satisfactory completion of the core curriculum and selected electives. Satisfactory shall be not less than 60% consisting of the average of the work in each area of learning as assessed by the teacher through class performance, homework, and tests.


Students are required to sign up for a minimum of eight (8) credits per year, unless they take zero period, attend post secondary instruction, or receive prior authorization by school administration.


All students must be pursuing their one (1) and only high school diploma. 


Summer School

Students who fail academic courses may be referred to summer school. Up to two (2) units of academic credit may be completed in a summer school session.




The Auburn City Board of Education has adopted graduation requirements that are consistent with the Alabama State Board of Education (ALSDE). It is expected that all AHS students will graduate by earning a minimum of (26) Carnegie Units. Beginning with students that were first time 9th graders as of 2009-2010 the Alabama High School Graduation Exam (AHSGE) will not be required.


Special Education

Students with disabilities have three (3) pathways for earning the Alabama High School Diploma: General Education Pathway, Essentials/Life Skills Pathway, and Alternate Achievement Standards (AAS) Pathway. The IEP team, including the parents, will determine which pathway is appropriate for the student.


Transfer/Home School

All transfer students, including students from non-accredited educational settings (ex: home school), must meet all requirements for graduation.


Credit Advancement

Auburn City Schools will offer a student the opportunity to pursue Credit Advancement as an alternative to the traditional Carnegie Unit approach to course completion. For a student to be eligible for Credit Advancement he/she must complete a Request for Credit Advancement form signed by the parent/legal guardian, and high school counselor.


Credit Advancement may occur when the student requests to take an End-Of-Course Assessment covering all of the standards prior to enrolling in the course through Credit Advancement; this score will be included in the students overall grade point average.



Auburn High School Diploma

Beginning with Class of 2017


SUBJECT                                                                                                                            CARNEGIE UNITS

English................................................................................................................. 4

 English 9 

 English 10

 English 11

 English 12

Mathematics ......................................................................................................  4

The four (4) credits must include Algebra I or Algebra IA and Algebra IB, Geometry and Algebra II

              Math Course Sequence:

                    Algebra IA                                          Algebra II with Trig                                                     AP Calculus AB             

                    Algebra IB                                          Discrete Mathematics                                    AP Calculus BC

                    Geometry                                           Pre-Calculus                                                                 IB Standard Level Math                                          

                    Algebraic Connections                       Probability and Statistics                              IB Higher Level Math  

                    Algebra II (Seniors Only)                    Calculus                                                         AP Statistics

                                                                               AP Computer Science Principles                                              

Science............................................................................................................................ 4

Must complete Biology, and a Physical Science (choices are Physical Science, Chemistry or Physics) and       

two (2) other Science courses:


Chemistry (a physical science)

Earth Science

Forensic & Criminal Investigation

IB/AP Biology

Physics (a physical science)

Anatomy & Physiology

Intro to Bio Technology

IB/AP Chemistry

Physical Science

Environmental Science

AP Physics 1

AP Physics 2

Aquaculture Science





Social Studies............................................................................................................................ 4

 9th  -   World History & Geography Since 1500

 10th  -  U.S. History & Geography to 1877 or AP European History

 11th  -  U.S. History & Geography Since 1877 or AP U.S. History

 12th  -  American Government & Principles of Economics (Regular or AP)

 NOTE: Students, who take AP European in 10th grade and do not take AP U.S. History in 11th grade,    

                                  must take 10th grade U.S. History AND 11th grade U.S. History during their junior year


LIFE (Physical Education)............................................................................................................................ 1

            JROTC counts as meeting the requirement of this course.


Health Education............................................................................................................................ 1/2

              (Students may satisfy the required Health unit by successfully completing the Foundations of Health Science course)


Career Preparedness............................................................................................................................ 1


Fine Arts, Career/Technical and/or World Languages Electives............................................................................................................................ 3


Electives............................................................................................................................ 4 ½



Total................................................................................................... 26




*For specific curriculum, see the Auburn High School (AHS) Course of Study book or view the AHS website.


SUBJECT                                                                                                                                             CARNEGIE UNITS


English1                                                                                                                                                        4

Mathematics                                                                                                                                                     4              

Science2                                                                                                                                             4

Social Studies3                                                                                                                                                     4

Physical Education                                                                                                                                             1

Health                                                                                                                                             1/2

Foreign Language4                                                                                                                                             5

NOTE:  12th  grade students unable to complete the IB Standard Level language requirement can take the IB Ab Initio level exam  (4 units of a Language) and receive IB endorsement.

Sixth Subject Elective5                                                                                                                                                     1

Theory of Knowledge                                                                                                                                                     1

Fine Arts or other coursework                                                                                                                                             1/2

Creativity, Action, and Service                                                                                                                                                     150 hrs

Career Prep                                                                                                                                        1

Total                                                                                                                                        26

1Recommended to include Pre-IB/AP English 9 and 10 and IB English I and II in 11th and 12th grades

2Must Complete Biology, Chemistry and either IB Biology (2 units) or IB Chemistry (2 units)

3Must include World History – 9, AP European History – 10 or US History 10, IB History of America I–11; and IB History of the Americas II-12

    412th grade students unable to complete the IB Standard Level language requirement can take the IB Ab Initio level exam  (4 units of a Language) and receive IB endorsement.

5Must be from IB Art, IB Economics, IB Music, IB Theatre, IB Psychology, IB World Religions, or a second IB Science,

Note: 10th grade pre-IB students may take Government or Economics for electives as their schedules permit; 

 IB Economics is an elective available for 11th or 12th grade IB students only.




SUBJECT                                                                                                                                             CARNEGIE UNITS

English                                                                                                                                             4

Mathematics                                                                                                                                              4

Science                                                                                                                                             4

Social Studies                                                                                                                                             4

Career/Technical Education                                                                                                                                             2

Transition Services 1 & 2                                                                                                                                             2

*Cooperative Career/Technical Education                                                                                                                                             1

          Health Education                                                                                                                                                     1/2

Physical Education                                                                                                                                             1

         Electives                                                                                                                                                     3.5

      Total                                                                                                                                   26


*May be a part of the two (2) credits for Career/Technical Education. The designated one (1) credit for Cooperative Education will then be added to the electives, making a total of four (4) electives.









Code of Alabama (1975) §16-28-3 requires all children between the age of six (6) and seventeen (17) years of age to attend school for the minimum number of scholastic days prescribed by the Alabama State Board of Education. All laws regarding school attendance shall be strictly enforced by the Auburn City Board of Education.



Arrivals / Dismissals


Students are to arrive on time for the beginning of the school day and leave the school campus immediately upon dismissal for the day and/or from other school related activities (NOTE: Thirty minutes before or after school should be the maximum time of arrival and pick-up.) Parents/guardians should refer to the school’s handbook for the designated time and protocol for each school.





Tardies are considered excused for the same reason(s) as excused student absences. Refer to each school’s handbook for tardy information. The principal or his/her designee may impose disciplinary measures for excessive tardies. Communication will be made to parents/guardians by the school or the attendance officer if the number of tardies becomes excessive. Excessive tardies may result in a home visit by the ACS Attendance Supervisor.



check-ins / Check-outs


Necessary check-ins or check-outs must be processed by the parent through the school’s office by procedures outlined in each school’s handbook. The Board encourages that appointments not of a critical nature be scheduled for times and days when school is not in session. Check-ins/outs are considered excused for the same reasons as excused absences. An unexcused check-in/out will be considered a tardy. Excessive check-ins and /or check-outs may result in a home visit by the ACS Attendance Supervisor.




Absence Monitoring by Parents

Parents can routinely monitor absences by accessing their student’s information on the Parent Portal on the ACS web site ( for grades 3-12. If a parent has a question or concern about an absence, the parent should contact the school as soon as possible.


Written Excuse

When a student returns to school after an absence and within three (3) days of the student’s return to school, the parent/legal guardian must provide in writing an excuse, which includes the following:

1.       Written statement from the parent or doctor stating the reason for the absence

2.       The date of absence(s)

3.       The parent’s signature

Parents of students in grades K-9 may submit up to five (5) parent written excuses per semester, and may be required to submit an excuse for late check-ins and early check-outs.   


Parents of students in grades 10-12 may submit up to five (5) parent written excuses per semester, which includes check-ins/outs that constitute an absence in the class. A student is considered absent from a class if thirty minutes or more is missed.


Refer to the school’s handbook for additional guidelines for submitting excuses. If a student fails to attend school without submitting a timely parent, medical or legal excuse, the student and parents/guardians are subject to court intervention.

Excused Absences

Absences are excused for the following reasons:

§ Illness of the student

§ Death in the immediate family

§ Inclement weather which would be dangerous to the life and health of the student as determined by the 


§ Legal quarantine

§ Emergency conditions or extenuating circumstances as determined by the principal

§ Religious holidays, upon receiving prior approval from the student’s principal (the Superintendent’s designee)

Unexcused Absences

Any absence that does not fall under the category of excused absence is recorded as an unexcused absence. Any student with five (5) unexcused absences during the school year may be referred to Early Warning Court in the proper court of jurisdiction. Absences are unexcused for the following:

1.       The student and parent fail to provide the excused absence written statement with required information to the school officials within three (3) days (including the return date) of the student’s return to school.

2.       The student has been suspended.


Personal Trips and Activities

Students are expected to schedule out-of-town trips and other activities during preset vacation periods and holidays on the ACS academic calendar. Students may be required to attend school after hours to make up for school time missed due to trips and activities.


College Visits

High School seniors are allowed two (2) excused absences for college visits. Any exceptions to this policy must be cleared with the principal two (2) weeks prior to the trip. Students may be required to attend school after hours to make up for school time missed due to college visits.



According to Auburn City Schools Board policy, a student who has more than ten (10) unexcused absences per year (grades K-7), or more than five (5) unexcused absences per semester (in grades 8-12) may be retained.


Written excuses for absences must be submitted by parents/guardians within three (3) school days of the absence. If not, the absence will be coded as unexcused and zeros may be given for the missed work. Appeals of this procedure will be reviewed by the principal. After five (5) absences have accrued in a semester, a doctor’s or legal excuse may be required for additional absences to be excused.


Students with excused absences have five (5) school days in a semester upon returning to make up any missed work. At the teacher’s discretion, they may or may not be given the same work done by the students who were in class.


A student who misses thirty minutes or more of a class at Auburn High School is counted absent from that class. Refer to Auburn High School’s Student Handbook for additional information.



The requirement pertaining to denial of credit may be waived in the event of: serious illness, accident, death in the immediate family, inclement weather which would be dangerous to the life and health of the student as determined by the principal, and/or religious holidays as approved by the Superintendent or his/her designee.

Student Withdrawal due to absences

The Code of Alabama § 16-28-40 defines withdrawals as “more than ten (10) consecutive days or fifteen (15) days of total unexcused absences during a single semester.” A student meeting these criteria (without acceptable parent, doctor, or legal excuses) is subject to withdrawal from school.


For students seventeen (17) years of age or older who are withdrawn from school due to attendance issues, the Attendance Officer notifies the Department of Public Safety of the withdrawal. The Department of Public Safety shall deny or revoke a driver’s license or learner’s permit for the operation of a motor vehicle to any person under the age of nineteen (19) who has obtained the withdrawn status.





Truancy Definition 

Parent/legal guardian or other persons having charge of any student officially enrolled in Alabama public schools (K-12) must provide the school, within three (3) school days of each and every absence (or consecutive absences), a written explanation of the reason(s) for each absence. Failure to furnish such explanation shall be evidence of the student being truant each day he/she is absent. The student shall be deemed truant for any absence determined by the principal to be unexcused based upon the State Department of Education’s School Attendance Manual.


Truancy Intervention Process

STEP ONE - Third truancy/unexcused absence (warning)

Upon the third unexcused absence, the parent(s)/legal guardian(s) shall be notified in writing by the school principal or his/her designee that the student was truant and the date of the truancy.


STEP TWO – Upon the fifth unexcused absence 

Upon the fifth unexcused absence, the parent(s)/legal guardian(s) shall be notified by letter from the school principal or his/her designee of the student’s truancy status.


STEP THREE – After the fifth unexcused absence

After the fifth unexcused absence, the parent(s)/legal guardian(s) are subject to the filing of a complaint to and participation in the Early Warning Program provided by the Family Court of Lee County. The parents/guardians and student are informed of the Alabama State Compulsory Attendance Laws and consequences of further unexcused absences.

§ Failure to appear at the Early Warning Program shall result in the filing of a petition against the parent(s)/legal guardian(s) under Code of Alabama § 16-28-12 (failure to cooperate), and /or a truancy charge against the student, whichever is appropriate.

STEP FOUR –Upon the seventh unexcused absence

Seven (7) unexcused absences within a school year constitute a student being truant for purpose of filing a petition with the Court.

§  Any student ordered to court with a truancy petition could be adjudicated to CHINS (Children in Need of Supervision) by a court judge. A judge can order additional supervision and services through East Alabama Mental Health, Department of Human Resources, or alternate placements outside the home setting. Additional fees and community service may also be ordered by a judge.

§ Any custodial adult who is prosecuted for failing to require a student to attend school may be jailed for up to one (1) year or fined up to $500.00 or both.